Payroll and Benefits Coordinator

The Payroll and Benefits Coordinator takes total ownership of the accurate preparation and disbursement of unionized and non-unionized payroll and benefits. This position is accountable for all payroll related functions including payroll related tax compliance, payroll account reconciliations, benefit administration and miscellaneous payroll deductions.

This is a one year term position with benefits

Receive and accurately process payroll timesheets, benefit forms, new hire/termination/retirement and other payroll changes on a biweekly basis for all staff including union and nonunionized employees

Liaison with benefit providers regarding the administration of benefits including Retirement, Health and Wellness, Short Term Disability (STD) and Long-Term Disability (LTD) claims

Accurately administer leave processes (i.e. bereavement, maternity/parental, sick/LOA) as outlined in the recent Collective Bargaining Agreement

Prepare monthly/yearly reports as required (i.e. vacation usage, sick/LOA etc.)

Verify employment and salary confirmation letters

Responsible for coordinating and pro-actively reviewing the payroll process and data

Responsible for working with operations management to proactively document irregular payroll costs including but not limited to overtime and overpayment

Partner with corporate payroll departments to reconcile record discrepancies and execute transactions related to expat payroll and, local tax requirements

Maintain employees’ files, issue ROEs, reconcile T4s and other related annual tax reporting

Responsible for identifying gaps in the company’s payroll policies, programs, procedures, processes, practices and working with the HR Manager to close those gaps

Support all human resources policies and objectives for the Company that will establish a positive employer-employee relationship and promote a high level of employee morale and motivation, and that comply with policies, procedures, programs and laws

May be required to perform additional duties and special projects assigned

Bachelor’s degree in Human Resources, Finance or equivalent is recommended

3+ years payroll experience, in both unionized and non-unionized payrolls

Experience with the Oil and Gas sector and Drilling Contractors is preferred

Must have ability to maintain high standards of confidentiality, accuracy and timeliness

Must have broad and in-depth knowledge of local union regulations governing Human Resources

Must be a detail oriented, self-starter and able to work with little supervision while maintaining quality

Must have good PC skills to include all MS Office products with extensive knowledge of Microsoft

Must have good written and verbal communication skills and be able to effectively communicate with staff, management, customers, and vendors.

Must possess sound analytical and reasoning skills and have the ability to follow directions

Must have the ability to work under pressure in time sensitive environments to meet challenging deadlines including outside of regular business hours as required

Ability to take initiative in handling routine matters and inquiries, diplomacy and experience to develop potential solutions, understanding when to seek direction

Excellent knowledge of related Federal and Provincial payroll compliance legislation including Employment Standards, Canada Pension Plan, Worker’s Compensation Act, Employment Insurance Act and Income Tax Act

Certification from Canadian Payroll Association (CPA) is preferred