Business Systems Administrator- VoIP

• Position Title: Business Systems Administrator- VOIP
• Department: Corporate Systems / IT Support
• Reports To: Sr. Director, Corporate Systems
• FLSA Status: Hourly, Non – Exempt
• Location: US, Remote

Overview

The Business Systems Administrator is responsible for the administration, support, and ongoing optimization of the company’s voice and communication systems. This role ensures reliable, secure, and scalable VoIP services while supporting broader business systems and integrations across the organization.

This individual will work closely with IT, network engineering, and business teams to maintain high availability of communication platforms, improve user experience, and drive modernization of enterprise communication tools.

Key Responsibilities

VoIP / Telephony Systems (Primary Focus)

• Administer and support enterprise VoIP platforms (e.g., SIP, cloud PBX, softphones, call routing, contact center solutions)
• Manage user provisioning, extensions, call flows, auto attendants, and hunt groups
• Monitor system performance, uptime, call quality, recordings, and reliability
• Troubleshoot voice quality issues (latency, jitter, packet loss) in collaboration with network teams
• Maintain and optimize call routing, IVR systems, and failover configurations
• Coordinate with telecom vendors and carriers for support, changes, and escalations, license renewals/upgrades
• Manage number provisioning, porting, and telecom inventory
• Integrating VoIP with CRM or support systems (Salesforce, Zendesk, etc.)

Business Systems Administration

• Support and maintain corporate SaaS applications and communication tools
• Assist in integrations between VoIP systems and other platforms (CRM, ticketing, collaboration tools)
• Participate in system upgrades, rollouts, and migrations
• Maintain system documentation, SOPs, and user guides
• Assist with automation and process improvements across business systems

Operations & Support

• Serve as a tier 2 escalation point for communication and telephony issues
• Analyze trends and recommend improvements to enhance reliability and user experience
• Participate in on-call or after-hours support as needed for critical systems

Security & Compliance

• Ensure systems comply with internal security policies and regulatory requirements
• Support patching, access control, and system hardening efforts
• Assist with audit readiness and documentation for voice and communication systems

Skills & Abilities

• Strong understanding of VoIP technologies (SIP, RTP, QoS, call routing)
• Experience with cloud-based communication platforms (e.g., Teams Phone, RingCentral, Zoom Phone, etc.)
• Strong scripting skills (PowerShell, Python, Bash)
• Strong knowledge of Entra ID, Intune, Azure VDIs, M365, SSO/SAML
• Solid networking knowledge (DNS, DHCP, VLANs, firewalls, QoS)
• Strong troubleshooting and analytical skills
• Ability to manage vendors and external service providers
• Strong communication skills with both technical and non-technical stakeholders
• Experience with system integrations and APIs is a plus

Education & Experience

Bachelor’s degree in Information Technology or related field (or equivalent experience)

3–5+ years of experience in VoIP, telecom, or unified communications administration

Experience supporting enterprise communication environments

Relevant certifications (e.g., Microsoft Teams Voice, Cisco, or equivalent) are a plus

Desired Traits

• Problem solver and proactive thinker
• Strong ownership and accountability
• Customer-focused mindset
• Adaptable and comfortable in a fast-changing environment
• Commitment to continuous learning and improvement

Additional Requirements

• This position may periodically require work outside of standard business hours, including evenings and weekends, to support business needs.
• Employment is contingent upon successful completion of background screening requirements.
• One Inc may conduct periodic background checks at any time during employment, as permitted by applicable law and company policy.

Physical Demands

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment

Standard indoor office setting; exposure to computer screens.

Physical

Requires repetitive motion. Substantial movements/motions of the wrists hands, and/or fingers. Sufficient mobility to work in an office setting; stand or sit for prolonged periods of time; operate office equipment including use of a computer keyboard, mouse, scanner and other tools as needed.

Vision

See in the normal vision range with or without correction; vision sufficient to read computer screens and printed documents.

Hearing

Ability to hear in the normal audio range with or without corrections.

Company Profile: One Inc provides insurers with the capability to give their customers what they expect: choice, control, convenience, and continuity. That’s the strength derived from the Power of One™ - a cohesive and seamless experience for both inbound and outbound digital insurance payments.

The One Inc Digital Payments Platform combines multi-channel digital communications with electronic payment processing and disbursement, creating a frictionless premiums and claims payments experience. As one of the fastest growing digital payments platforms in the insurance industry, One Inc manages billions of dollars per year in premiums and claims payments.

Headquartered in Folsom, CA—One Inc offers a competitive salary, and benefits including medical, dental, and vision insurance, 401(k) plan, a commitment to a solid work/life balance, and a policy of promoting from within whenever possible.

One Inc is an equal opportunity employer and complies with all EEOC legislation in each jurisdiction it operates in.