Project Manager

Permanent Full-Time, Hybrid

Job Band E

The Project Manager at OntarioMD manages assigned digital health and internal business projects that support organizational priorities. Reporting to the Manager, Strategic Change & Project Delivery within the Corporate Planning team, the role plans and coordinates projects and manages day-to-day delivery within approved scope, timelines and budgets.

This role ensures adherence to project management standards, including maintaining comprehensive documentation and engaging appropriate subject matter experts throughout each project phase. The Project Manager builds effective stakeholder relationships, identifies risks and issues, and escalates matters promptly to support successful delivery.

Reporting to the Manager, Change & Project Delivery, the Project Manager is responsible for:

Project Delivery

• Lead detailed project planning and execution by defining project scope, objectives, timelines, budgets, and deliverables in alignment with organizational priorities.
• Develop and maintain project plans that define scope, objectives, deliverables, schedules, resource needs and budget estimates in consultation with the Manager, sponsor and project team.
• Manage assigned projects and workstreams from initiation through implementation and close-out, using project methodology such as PMBOK.
• Prepare and maintain project charters, schedules, status reports, action and decision logs, and risk and issue registers. Contribute to business cases, proposals and statements of work with guidance as required.
• Coordinate project team and vendor activities, clarify responsibilities, track commitments and follow up on deliverables and dependencies.
• Document change requests and obtain required approvals before implementation.
• Identify and assess project risks and issues, coordinate mitigation activities and escalate matters to executive leadership.
• Prepare regular progress updates, support governance meetings and coordinate project close-out, handover and lessons learned.
• Good written, verbal, and presentation skills; ability to communicate complex concepts concisely and simply to clients, internal and external stakeholders.

Stakeholder Management

• Build and maintain productive relationships with internal teams, external partners, vendors and clinician stakeholders to support project delivery.
• Facilitate project meetings and working sessions; prepare agendas, document decisions and track follow-up actions.
• Confirm stakeholder requirements, expectations and responsibilities, and communicate project progress, upcoming activities and changes clearly.
• Coordinate change management activities with designated change leads and subject matter experts, integrating readiness, communication and training tasks into project plans.
• Prepare project communications, reports and presentations for project teams and stakeholders.
• Support management in preparing materials for executive and governance audiences.
• Work with stakeholders to resolve routine delivery issues and raise competing priorities or unresolved concerns to project sponsor.
• Work with stakeholders to resolve routine delivery issues and raise competing priorities or unresolved concerns to the Manager.

Corporate Planning Support

• Apply established corporate governance, reporting and documentation standards and maintain accurate project records in shared repositories.
• Provide timely project status, milestone, resource and performance information to support portfolio reporting and enterprise dashboards.
• Identify practical improvements to project processes and templates and contribute to lessons learned and knowledge sharing within the team.

Requirements that are important to us

• University degree / College diploma in Business Administration, Health Informatics and/or Information Technology or equivalent.
• Formal project management training is preferred. PMP or CAPM certification, or a demonstrated commitment to obtaining certification, is considered an asset.
• At least three (3) yearsof project management experience, within which a minimum of 2 years as a Project Manager.
• 1 year of experience delivering information technology initiatives, ideally in the healthcare industry.
• Strong business acumen, solution oriented, critical thinker and creative problem solver.
• Ability to coordinate cross-functional contributors, facilitate meetings and work effectively with internal teams, external partners and vendors.
• Experience developing project plans, tracking deliverables, maintaining project documentation and preparing status reports.
• Exposure to business cases, proposals or procurement activities is an asset.
• Ability to coordinate cross-functional contributors, facilitate meetings and work effectively with internal teams, external partners and vendors.
• Experience working in a formal and structured project management environment/project management office.
• Working knowledge of project management practices, including scope, schedule, cost, quality, risk and change control, and familiarity with Waterfall, Agile or hybrid approaches.
• Good written, verbal and presentation skills, with the ability to communicate project information to technical and non-technical audiences.
• Good analytical and problem-solving skills, attention to detail and judgement in identifying when to seek guidance or escalate issues.
• Experience with MS Office and proficiency in Excel, PowerPoint, Project and Visio is required; and Knowledge of MS SharePoint is an asset.

What we offer

• Fun, friendly, and dynamic work environment with a passion for digital health.
• Remote working model.
• Participation in our discretionary bonus program, in accordance with our policy.
• Matched defined contribution pension plan.
• Comprehensive health, dental and vision plans, with 100% employer-paid premiums.
• Extended mental health coverage.
• Maternity and parental leave top-up programs.
• Short-term and long-term disability programs.
• Employee/family assistance programs.
• Professional development opportunities.
• Two (2) annual paid volunteer days to contribute to causes that matter to you.
• One (1) annual floater day.
• Fantastic opportunity to grow within the team and throughout the organization.
• An organization recognized as one of the Best Places to Work by HRD Canada for two consecutive years.

How to apply

We are excited to share this opportunity, which is for an existing vacancy of our ongoing search for great talent on our team. Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.

Interested candidates are invited to apply online through our careers page. Applications will be considered until 4PM on October 21, 2026.

For further information, visit our website at www.ontariomd.ca. We regret that only those selected for an interview will be contacted. OntarioMD is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA, accommodation will be provided throughout the recruitment process to applicants with disabilities.