Reporting to the Clerk of Circuit Courts, the Finance Supervisor assists in the management of the business operations within the court system, is responsible for fiscal matters and automation within the department and supervises staff. Hours: Monday-Friday 7:30 am to 4:30 pm. with possibilities of comp time This position has a comprehensive benefits package including being a part of the Wisconsin Retirement System Pension!
Learn more today by visiting: https://www.outagamie.gov/Our-County/Human-Resources/Employee-Benefits-Information Want to learn more about the Wisconsin Retirement System Pension? Click Here: https://etf.wi.gov/video/overview-wisconsin-retirement-system Examples of Duties The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Supervises financial operations in the collection, custody, deposit, accounting, disbursement and auditing of financial transactions in the court system. Supervises, directs, and evaluates the activities of Account Technicians, Deputy Account Clerks and Lead Deputy Account Clerk Participates in hiring and disciplinary activities; conducts performance reviews. Supervises and participates in the maintenance of complete and accurate records; edits, verifies, reconciles and prepares financial reports.
Serves as a liaison for CCAP systems and works with County IT Interprets and implements new or revised laws, policies, and procedures. Develops and maintains up to date procedure manuals related to financial processes and policy. Assists in the preparation of annual budgets for the department and circuit courts; participates in the preparation of departmental annual report and other reports as requested. Prepares IV D contract proposal, and submits monthly expenditures for reimbursement.
Oversees training needs and requirements for accounting staff; cross training to ensure standardization and compliance with laws, policies and procedures as established by Department Head, Statutes, Court rules or official state/county agencies. Attends supervisory and other meetings as required. Maintains regular and predictable attendance, works overtime/extra hours as required. Prepares annual report allowing for receipt of court support payments.
Daily balancing of cash drawers Prepares and submits month end reports Maintains accounting staff schedules Assists with final batching of payroll Performs other duties as assigned. Qualifications Graduation from High school or possession of a GED equivalent. Associates degree in Accounting, Business Management, or a related field. Three to five years business or governmental experience, including supervisory experience and experience with automated systems Or any combination of education and experience that provides equivalent knowledge, skills and abilities.
Supplemental Information Ability to operate a variety of office machines including personal computer and computer terminal, calculator and photocopier. Ability to assign, supervise, evaluate and review the work of the accounting staff. Ability to make decisions regarding the selection of new employees and make recommendations regarding performance issues of employees. Ability to add, subtract, multiply, divide, calculate decimals and percentages and make use of the principles of descriptive statistics.
Ability to comprehend and interpret a variety of documents including balance and accounting reports, audit logs, accounting journals and ledgers, State laws and bulletins and Federal regulations, etc. Ability to prepare a variety of documents including performance evaluations, budgets, accounting reports and purchase orders Ability to use and interpret legal and accounting terminology. Communicate effectively with County and State agencies, law enforcement, and court personnel, attorneys, the general public and others verbally and in writing.
Requires the ability to visually inspect documents for accuracy. Ability to perform the essential functions of the position in office, including moving between work areas; sitting or standing for extended periods; handling, transporting, and filing documents, case files, supplies, and equipment; providing service by telephone, at a public service counter or window; operating standard office equipment; and following safe work practices.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
Job description provided by Outagamie County.
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