Proposal Specialist

Company Overview

P&E Constructors is an employee-owned (ESOP) mechanical and electrical construction firm executing large capital projects with deep roots in the industrial construction sector. Since 1946, we’ve delivered fabrication and installation services with a commitment to safety, quality, reliability, and client-focused solutions.

Position Overview

The Proposal Specialist is responsible for leading the planning, development, coordination, and completion of assigned proposals and related client deliverables. This role reviews Request for Proposal (RFP) documents, identifies submission requirements, develops proposal plans, coordinates input from internal stakeholders, and ensures deliverables are accurate, complete, and compliant with client requirements.

The Proposal Specialist works closely with the Proposal Manager, Operations leadership, and other internal stakeholders to manage proposal activities, meet deadlines, and produce high-quality submissions that support P&E's business development efforts.

Responsibilities

• Provide Review Request for Proposal (RFP) documents to identify submission requirements, required deliverables, and compliance expectations
• Develop and implement proposal plans outlining project information, deliverable requirements, responsibilities, and submission timelines
• Lead the proposal planning portion of kickoff meetings, including communicating deliverable expectations and assigning responsibilities to appropriate personnel
• Coordinate, gather, review, and edit information from internal stakeholders to develop proposal deliverables
• Provide guidance and direct support to assigned personnel in preparing proposal content to ensure completeness and compliance with client requirements
• Identify gaps, inconsistencies, or deficiencies in information received and take initiative to resolve issues or coordinate additional support as needed
• Develop project organization charts using staffing information from detailed cost estimates and submit them to Operations leadership for review
• Gather and organize resumes for personnel identified on proposal organization charts
• Create, revise, and maintain employee resumes for use in proposals
• Coordinate required proposal revisions and follow-up documentation for client submission
• Maintain the Proposal Log by recording proposal submissions and associated revisions
• Gather, organize, and maintain proposal support documentation in a centralized repository for future use
• Identify opportunities to improve proposal processes, documentation, and overall efficiency
• Perform other related duties as assigned

Requirements

• Bachelor’s degree in Business Administration, Marketing, Communications, or related field preferred
• Minimum of five years of proposal management or proposal coordination experience
• Experience supporting proposals in one or more of the following industries preferred: Heavy Industrial, Energy, Infrastructure, Data Centers, Pharmaceuticals, Food & Beverage, and/or Oil & Gas
• Strong technical writing, editing, and proofreading skills
• Proficiency in Microsoft Word and Excel
• Proficiency in PowerPoint or similar applications for developing organization charts, presentations, and other visual materials
• Ability to quickly learn and navigate client-specific bid delivery and communication platforms
• Strong analytical skills with the ability to evaluate information against specific proposal requirements
• Ability to anticipate challenges, identify potential risks, and proactively develop solutions throughout the proposal process
• Excellent verbal and written communication skills, including the ability to effectively gather information and coordinate with internal stakeholders
• Strong organizational skills and attention to detail, with the ability to manage multiple assignments and overlapping deadlines
• Excellent time management skills and the ability to consistently meet established deadlines
• Strong interpersonal skills and the ability to work effectively with individuals across various departments and levels of the organization
• Demonstrates initiative and the ability to work independently or collaboratively to accomplish objectives
• Strong problem-solving skills and the ability to function effectively in a fast-paced, deadline-driven environment

Total Rewards & Benefits

At P&E Constructors, we believe in rewarding our employees through competitive compensation, employee ownership, and a comprehensive benefits package designed to support your financial wellbeing, health, and future.

Compensation & Employee Ownership

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Performance-based merit increases and career growth opportunities

Employee Ownership (ESOP) Share in the success and growth of the company

401(k) retirement plan

Salary Range: $75,000 - $115,000

Financial Security & Savings

• Flexible Spending Accounts (Healthcare & Dependent Care)
• Competitive compensation with ongoing performance reviews
• Financial planning and retirement savings opportunities

Health Benefits

• Medical, Dental, and Vision insurance options
• Company-paid employee monthly medical premiums (P & E Constructors covers employee costs)
• Coverage available for spouse, domestic partners, and dependents
• Prescription drug coverage
• Telehealth services

Wellness programs and resources

Employee Assistance Program (EAP)

Work-Life Support

Paid Time Off (PTO)

Paid Holidays

Bereavement Leave

Military Leave

Work-life balance support programs

Protection Coverages

Company-paid Short-term and Long-term disability coverage

Company-paid life insurance

Additional voluntary benefits are offered

To be Considered: Candidates Must be authorized to work in the country where the position is located.

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Equal Opportunity Employer, including disabled and veterans.