Payroll Specialist

Job Summary

We are seeking a detail-oriented and experienced Payroll Specialist to join our Payroll Department. This position is responsible for supporting the accurate and timely processing of payroll for a multi-state workforce.

The ideal candidate will have hands-on payroll processing experience, preferably using ADP Workforce Now, and a strong understanding of payroll administration.

This role requires strong analytical and organizational skills, the ability to identify and resolve payroll discrepancies, maintain strict confidentiality, and manage competing priorities in a fast-paced, fully remote environment.

Key Responsibilities

Payroll Processing & Administration

• Assist in the processing of bi-weekly/monthly payroll for employees, ensuring all compensation, deductions, and adjustments are accurate and timely.
• Verify payroll data, earnings, deductions, and employee changes for accuracy prior to payroll submission.
• Process manual checks, voided payments, returned payments, and payroll reissues as necessary.
• Ensure payroll transactions are processed in accordance with company policies and applicable regulations.

Timekeeping & Attendance Management

• Review employee timecards and verify hours worked, straight-time, overtime and other paid time.
• Monitor timekeeping discrepancies and follow up with managers regarding missing or unapproved time entries.
• Investigate discrepancies between approved time records and payroll results.
• Ensure timekeeping information is accurately reflected in payroll processing.

Multi-State Payroll & Tax Compliance

• Review employee tax withholding information and work-location details to ensure accurate payroll tax reporting.
• Assist with payroll tax reconciliations and the resolution of tax-related discrepancies.
• Research and assist with responding to payroll tax notices and other payroll compliance matters.
• Support quarterly and annual payroll reporting and reconciliation activities, including W-2 processing.

Payroll Reconciliations, Reporting & Audits

• Reconcile payroll data with general ledger entries and other financial reports.
• Prepare payroll reports, supporting documentation, and schedules for internal and external audits.
• Assist with annual financial, workers' compensation, and other payroll-related audits.
• Maintain organized payroll records and documentation to support audit and compliance requirements.

Employee Support & Issue Resolution

• Respond to employee inquiries regarding paychecks, deductions, tax withholdings, direct deposits, and other payroll-related matters.
• Research, investigate, and resolve payroll discrepancies in a timely and professional manner.
• Communicate payroll-related issues and resolutions effectively with employees, managers, HR, and other departments.
• Maintain the confidentiality and security of sensitive employee and payroll information.

General Payroll Support

Provide operational support to the Payroll Manager and assist with additional payroll-related projects and initiatives required.

Qualifications & Requirements

Education

High school diploma or equivalent required.

Associate or bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.

Professional Experience

• Minimum of 3 years of hands-on payroll processing experience preferred.
• Experience processing payroll for a multi-state workforce.
• ADP Workforce Now experience strongly preferred.

Technical Skills & Competencies

• Proficiency in Microsoft Office, particularly Excel, including formulas, data analysis, and spreadsheet reconciliations.
• Ability to identify, research, and independently resolve payroll discrepancies.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, analytical, and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently, prioritize responsibilities, and meet strict deadlines in a remote work environment.

Preferred Certifications

Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) is a plus but not required.

Working Conditions

• Remote full-time position
• Occasional overtime may be required during peak payroll periods or year-end processing.

Compensation & Benefits

Starting salary range: $50,000-65,000 annually, commensurate with experience and qualifications.

Please note that salaries are determined based on several factors, including experience, skill set, and internal equity.

This position is full-time and benefits eligible. Benefits include

Company-paid life insurance

• Paid time off (PTO) and company holidays
• Optional enrollment in medical, dental, and vision insurance plans
• Flexible Spending Account (Health and Dependent Care)

Health Savings Account

401(k) retirement plan participation

Additional employee paid voluntary life insurance

AFLAC coverage available

Equal Opportunity Statement

Propel Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity, sexual orientation, or any other protected characteristic under applicable federal or state law.

Disclaimer

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Other duties may be assigned.

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.