Payroll Specialist Part-Time

Monmouth University is seeking applications for a part-time Payroll Specialist in the Division of Accounting.

The candidate would be expected to: assist in preparing and processing a timely and accurate payroll for University full time and part time employees, including student employees, biweekly; review and approve employee maintenance workflow items, including performing wage computations and reviewing other necessary information; provide information to assist employees and managers on all payroll related matters: understanding their paychecks, tax questions, benefit premiums, and deductions; prepare vouchers for accounts payable processing, prepare supporting documents and complete mailing for all third party payments; prepare pension file for remittance of pension premiums and prepare related expense vouchers for wire transfer.

This is an on-campus, in-person, non-remote position.

Application Material Required

Monmouth University requires all applications and supporting documents to be submitted via the university’s career portal. In addition to the application, candidatesmustupload the following documents. Applications willnotbe considered complete for review until all required documents are uploaded.

Resume or Curriculum Vitae

Cover Letter

Optional Documents

Professional References

Duties and Responsibilities

• Prepare and process a timely and accurate payroll for University full time and part time employees, including student employees, biweekly:
• Complete Employee Maintenance: Update employee records and ensure all permanent changes are completed before creating payroll batches.
• Complete Pre-Payroll Checks: Review tables to generate the pre-payroll audit reports and validate the pay group data.
• Open Payroll: Review configuration of payroll for each pay group.
• Create Payroll Processing Batches for all pay groups: Import time for hourly employees, import earnings, and complete data entry when applicable.
• Review and Validate Data: Generate and review Time Validation, Time Balance and Time Clock reports to validate data; edit time entry when applicable.
• Submit Pay Data, Submit Time and Calculate Payroll: Execute submission of data, run and review preliminary audit reports, make manual adjustments when applicable.
• Complete Payroll Processing: Run and review payroll balance reports, create and transmit the direct deposit file and print checks.
• Provide information and assistance to employees and managers regarding payroll-related matters, including paychecks, tax withholding, deductions, benefit premiums, and other payroll inquiries; escalate complex issues as appropriate.
• Review payroll-related general ledger or accounting reports and assist with reconciliation and correction of discrepancies.
• Maintain the confidentiality and security of payroll, tax, banking, and employee compensation information in accordance with University policies and applicable laws and regulations.
• Prepare vouchers for accounts payable processing, prepare supporting documents and complete mailing for all third-party payments.
• Prepare pension file for remittance of pension premiums and prepare related expense vouchers for wire transfer.
• Assist in the processing and distribution of Internal Revenue Service (IRS) Wage and Tax Statements (W-2’s).
• Other duties as assigned.

Minimum Requirements

• Minimum of 3–5 years of progressively responsible payroll experience, preferably in a complex organizational environment; experience with a computerized payroll/timekeeping system required.
• Experience with automated payroll systems, including direct hand-on experience in the execution of a mid-sized payroll.
• Ability to thrive in a fast-paced environment with shifting priorities, and have a strong customer service orientation.
• Excellent interpersonal, organizational and communication skills.
• Intermediate Level Knowledge of MS Word and Excel 2016.
• Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks.
• Must be able to treat confidential and sensitive information appropriately.
• Must be able to operate a variety of office equipment.

Preferred Requirements

Knowledge of Ultimate Software – Ultipro Payroll Solution (UKG).

Experience working in higher education or an education-related setting.

Working at Monmouth University perks

• Part-Time Staff earn sick leave according to theNew Jersey Paid Sick Leave Act.
• Employee Assistance Program (EAP).
• Fitness Center - Employees are entitled to use the Fitness Center while employed in their PT capacity.
• Recreational & Cultural Activities - Athletic and cultural events throughout the academic year are open to employees. Many of these events are open to employees free of charge or at reduced costs.
• University Bookstore discount - Employees receive a ten percent (10%) discount on most items purchased in the University Bookstore.
• To view a full list of benefits, visit our benefits page at:Employee Benefits Information | Human Resources | Monmouth University

Department

Division of Accounting

Work Schedules

TBD

Total Weeks Per Year

52

Hours Per Week

20 - 25 hours

Expected Salary

$28 - $32 per hour

Union

N/A

Job Posting Close Date

Open until filled