ED STEPS Program Administrator (Program Administrator 3)

• All job postings will expire at 11:59 PM Eastern Time on the application deadline.
• Organization: Education and Workforce
• Agency Contact Name and Information: Morgan Webb [email protected]

Work Location

• Compensation: $40.40 - $57.57
• Schedule: Permanent - Full Time
• Work Hours: Flexible
• Classified Indicator: Unclassified
• Union: Exempt from union
• Primary Job Skill: Program ManagementNext

Who We Are

• The Ohio Department of
• Education and Workforce is a diverse team of passionate, education-focused
• professionals responsible for overseeing and enhancing the quality of education
• for each of Ohio’s 1.7 million students. The Department provides the resources
• and supports essential to raising student achievement and accelerating learning
• opportunities, advancing the connectivity between K-12 and postsecondary
• learning, creating programs to support and expand workforce experiences, and
• ensuring students have the necessary supports to be ready each day to learn.
• As the governing body
• responsible for overseeing and enhancing the quality of education within the
• State of Ohio, the Department of Education and Workforce is dedicated to
• promoting educational excellence and ensuring equal access to learning
• opportunities for all students. The Department is committed to collaborating
• with schools, districts, educators, students, families, businesses, nonprofits
• and all stakeholders to achieve our educational goals.

What You'll Do

Serves as Program Administrator of the ED STEPS unit

• Provides vision, direction, and alignment of work to the goals and initiatives of the unit and department;
• Assists with review and recommendation of legislation pertaining to unit initiatives;
• Makes policy recommendations related to implementation of statewide initiatives in response to federal and state laws as applicable to work of the unit;
• Implements laws by developing policies, procedures, processes, and guidelines;
• Assures unit procedures are within federal and state regulations;
• Formulates, develops, and drafts rules and guidelines pertaining to office initiatives and policies and documents internal business rules;
• Provides hands-on assistance in daily unit operations;
• Plans, develops, prepares, and conducts presentations to internal and external stakeholder group;
• Identifies and delivers professional development to support continuous growth of staff;
• Works with team members to effectively manage multiple initiatives, ensuring consistent communication, collaboration, implementation, and coordination among team members;
• Provides leadership, direction, and supervision of staff (e.g., approves leave requests, assigns work, monitors work);
• Determines workforce needs and effectively uses team members to achieve unit and department goals efficiently;
• Interviews and recommends job applicants and conducts effective onboarding of new team members;
• Conducts performance evaluations

Provides program direction for the ED STEPS system

Serves as Business Owner for ED STEPS, collaborating with IT and cross-functional teams to prioritize development work, manage product backlog, and define requirements;

Manages, develops, and communicates standards, rules, policies, and procedures regarding ED STEPS system;

Evaluates ED STEPS implementation and makes necessary changes to continually improve tool development, implementation, and feedback;

Provides leadership, direction, technical support, and guidance to education agencies and vendors related to ED STEPS system;

Provides leadership, direction, technical support, and guidance to internal project management processes as needed;

Provides policy development and direction, technical assistance, consultation, mediation, and review to district personnel (e.g., district, building and/or community school staff members) working with school improvement initiatives (e.g., school improvement infrastructure and collaborative teams);

Assists with agency-wide coordination of operational responsibilities relative to ED STEPS use and implementation;

Supports internal staff and school/district staff through the development and dissemination of resources, management tools, guidance documents, and training to build professional capacity around the effective use of the ED STEPS system;

Researches and stays current on relevant laws and legal rulings related to ED STEPS, One Plan, and school improvement work (e.g., Ohio’s ESSA plan) and uses this knowledge to implement continuous improvements to tools, practices, and resources as needed;

Coordinates stakeholder engagement, including newsletters, office hours, and webinars;

Represents ED STEPS team in relevant cross agency leaderships and work functions.

Coordinates the ED STEPS, One Plan, One Needs Assessment, and One Funding application activities for Operations.

Leads and participates in agile ceremonies (backlog grooming, sprint planning, daily stand-ups, sprint reviews, retrospectives) to ensure effective project delivery and continuous improvement;

Oversees quality assurance, testing, and verifying releases for new features and bug fixes;

Organizes and facilitates regular meetings with internal and external stakeholders, including Steering Committee sessions, One Funding Application status updates, and agile planning meetings;

Collects and synthesizes feedback from program offices and end users to inform product enhancements and ensure alignment with organizational goals;

Coordinates updates across all system components (One Needs Assessment, One Plan, One Funding Application, etc.) in collaboration with IT, Program Offices, and Grants Management, including testing of each component when it launches annually;

Builds capacity of team members to support One Plan review and approval process, including calibrating around One Plan rubrics;

Provides technical assistance and coaching to ED STEPS users throughout planning cycle and One Plan review process;

Serves as the primary leader and organizer of the ED STEPS Steering Committee by providing relevant updates, risks, recommendations, and other pertinent information necessary to ensure efficient ED STEPS operations.

Performs other duties as assigned

Interprets and analyzes data to prepare, approve, and review related reports;

Prepares reports and statistical/quantitative analysis;

Stays abreast of state, national, and global research and trends;

Evaluates program success and recommends a corrective course of action based on data;

Demonstrates current knowledge of applicable law and codes;

Demonstrates writing skill in drafting, reviewing, and editing correspondence, brochures, newsletters, resource materials, professional development, social media, guidance documents, web content, and other print materials;

Attends and presents at state and national meetings representing the team and department;

Completes special projects;

Facilitates and/or attends meetings;

Responds to constituent questions or concerns (e.g., parents, schools, superintendents);

Responds to Federal and State programmatic audit/report requests.

The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

The final applicant for this position will be required to submit urinalysis to test for illegal drug use prior to an appointment. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. Also, an applicant with a positive test result will not be considered for any position with the State of Ohio for a period of one year.

The Ohio Department of Education and Workforce is an Equal Opportunity/Affirmative Action Employer that values diversity and seeks talented individuals from diverse backgrounds. Candidates are considered for employment without regard to race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class. Questions or concerns about this should be directed to the Office of Human Resources ([email protected]).

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
• *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration.

-Or completion of undergraduate core program in business administration, management or public administration 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position.

-Or completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development.

-Or 1 yr. exp. as Program Administrator 2, 63123.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Program Management

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.