A/P ANALYST

ACCOUNTS PAYABLE ANALYST

Superior Van & Mobility | Louisville, Kentucky

Meaningful Work. Strong Financial Support. A Mission That Matters.

At Superior Van & Mobility, we believe our work is about more than vehicles and equipment. It's about helping people regain their independence, experience greater freedom, and improve their quality of life.

Every day, our team makes a meaningful difference in the lives of individuals and families facing mobility challenges. Behind that mission is a dedicated team of professionals working together to ensure our organization operates with integrity, efficiency, and financial strength.

We are seeking an experienced, detail-oriented Accounts Payable Analyst who takes pride in accuracy, enjoys solving problems, and values being part of a team whose work truly matters.

This is an opportunity to use your accounting skills, organizational abilities, and commitment to excellence to support a multi-location organization dedicated to making a positive difference in the lives of others.

What You'll Do

As our Accounts Payable Analyst, you'll play an important role in supporting accurate and timely financial transactions across our locations. Based in our Louisville corporate office and reporting to the Corporate Controller, you'll work closely with accounting personnel, branch teams, and vendors to maintain accurate records, resolve discrepancies, and support efficient accounting operations.

Keep Our Accounts Payable Operations Running Smoothly

Review, verify, and process vendor invoices for assigned locations, ensuring accurate coding, documentation, and approvals.

Match invoices to purchase orders and receiving records when applicable.

Identify and resolve billing discrepancies, duplicate invoices, missing credits, and other payment issues.

Reconcile vendor statements and follow outstanding items through resolution.

Respond professionally to vendor and internal inquiries regarding invoices, payments, and account balances.

Monitor outstanding invoices, pending approvals, and payment deadlines.

Maintain organized vendor records and assist with W-9 documentation and annual 1099 preparation.

Support Accurate Payments & Financial Controls

• Provide backup support for weekly payment processing and approved electronic payment methods.
• Prepare payment batches and verify amounts, due dates, credits, and required approvals.
• Follow established financial controls and procedures for vendor information, payments, and account changes.
• Maintain accurate documentation and safeguard confidential company and vendor information.

Assist With Reconciliations & Month-End Accounting

• Process and reconcile corporate credit card transactions, ensuring appropriate receipts, coding, and approvals.
• Investigate missing documentation, disputed charges, refunds, and transaction discrepancies.
• Assist with month-end accounting activities, including expense accruals, account reconciliations, and journal entry preparation.
• Provide accurate financial schedules and supporting documentation for accounting reviews and audits.
• Help ensure financial transactions are recorded accurately and within the appropriate accounting periods.

Support Branch Operations & Purchasing

• Maintain assigned used-vehicle inventory accounting records and related reconditioning costs.
• Process vehicle warranty documentation and assist with related accounting, refunds, and reconciliations.
• Coordinate approved purchases of electrical, shop, and office supplies for branch locations.
• Provide occasional administrative support at Superior locations as coordinated by the Corporate Controller.
• Collaborate with branch Office Administrators and General Managers to resolve accounting questions and maintain accurate records.

Help Us Work Smarter

• Identify opportunities to improve accounts payable processes, reduce errors, and increase efficiency.
• Use Sage Intacct and Microsoft Excel to support accounting activities, reconciliations, and reporting.
• Assist with implementing approved workflow improvements and maintaining clear procedures.
• Work collaboratively with the accounting team and branch personnel to promote accuracy, consistency, and timely processing.

What We're Looking For

Our ideal candidate is an organized, dependable accounting professional who enjoys working with numbers, solving problems, and keeping important processes running smoothly.

You take ownership of your responsibilities, pay close attention to details, and understand the importance of meeting deadlines. You communicate professionally, work well with others, and look for ways to make processes more efficient.

Required Qualifications

• Minimum of 3 years of accounts payable or related accounting experience, including invoice processing, vendor communication, and discrepancy resolution.
• Working knowledge of expense coding, invoice approvals, account reconciliations, accruals, month-end accounting support, and internal financial controls.
• Experience using an ERP or accounting system and maintaining accurate electronic financial records.
• Proficiency in Microsoft Excel and Outlook, including sorting, filtering, comparing, and reconciling financial data.
• Strong attention to detail, analytical thinking, and problem-solving skills.
• Excellent organizational abilities and the ability to manage multiple assignments and deadlines.
• Strong written and verbal communication skills.
• A professional, service-oriented approach to working with vendors and colleagues.
• Ability to work independently while contributing positively to a collaborative team environment.

Preferred Qualifications

• Associate's or bachelor's degree in Accounting, Finance, or a related field, or equivalent education and practical experience.
• Experience supporting accounts payable operations across multiple business locations.
• Hands-on experience with Sage Intacct.
• Experience with corporate credit card reconciliations, vendor statements, electronic payments, and 1099 reporting.
• Intermediate to advanced Excel skills, including lookup functions and pivot tables.
• Experience with vehicle dealership accounting, inventory records, warranty processing, or purchasing activities.
• What Makes This Opportunity Different?
• At Superior Van & Mobility, our accounting team does more than process invoices and manage financial transactions. It helps build the financial foundation that allows us to continue changing lives.
• Accurate accounting, timely payments, strong vendor relationships, and efficient business processes allow our teams to focus on what matters most—providing mobility solutions that help individuals and families experience greater freedom and independence.
• As an Accounts Payable Analyst, your attention to detail, reliability, and commitment to doing things right will help keep our organization running smoothly and support the people who depend on our products and services.
• We're looking for someone who wants to do more than complete daily tasks. We want a team member who takes pride in their work, welcomes opportunities to improve, and enjoys contributing to a company with a meaningful purpose.
• Join a Team With a Purpose
• If you're an experienced accounting professional who values accuracy, teamwork, integrity, and the opportunity to contribute to something meaningful, we'd love to hear from you.
• Join Superior Van & Mobility—where your accounting expertise supports our mission of helping others achieve greater mobility, freedom, and independence.