Business Development Executive

ROLE TITLE Business Development Executive

LOCATION London

REPORTING TO Senior Business Development Manager

REPORTS N/A

WHO WE ARE

Pottermore Publishing is the global digital audiobook and eBook publisher of J.K. Rowling’s multi-million bestselling Harry Potter series and associated titles from the Wizarding World. Working with a global network of retail and library partners, we prioritise accessibility, creativity, and innovation as we bring these beloved stories to life for each generation of readers and listeners to discover.

We work closely with our colleagues at The Blair Partnership in a shared workspace and culture that was recognised in the Sunday Times Best Places to Work list 2026. Together, we’re focused on making things happen which deliver real-world, creative and commercial impact. We achieve this by believing and staying true to our joint values: Expertise, Partnership, Integrity, Creativity and Ambition.

Pottermore Publishing is proud to be an equal opportunity workplace where all talent and potential is valued. We welcome people of different backgrounds, experiences, abilities and perspectives, and recognise how this adds to our business.

WHAT YOU’LL BE DOING

The Business Development Executive will be primarily focused on supporting the commercial teams within Pottermore Publishing, spanning Business Development and Account Management, helping them to stay organised, aligned and well-informed as they deliver strategic commercial goals. The role is a central coordination point for commercial and business development activity, helping to maintain visibility of opportunity pipelines, project actions, timelines, dependencies, owners and status updates.

Responsibilities will evolve with business priorities, but will have a strong focus on coordinating commercial workstreams, preparing internal updates and briefing materials, supporting meeting administration and action follow-up, liaising across Legal, Finance, Marketing, Product and Operations, and undertaking light market, partner or competitor research where required.

SUMMARY OF DUTIES

Acting as a central coordination point for business development projects (at internal Stage Gates 0-2), helping to track actions, timelines, dependencies and owners so that workstreams continue to move forward through approval and contract stage on time and to budget.

Maintaining project trackers, status updates and shared working documents, ensuring information is accurate, easy to access and kept up-to-date.

Supporting the preparation of internal commercial updates by gathering inputs from Business Development, Account Management and Finance colleagues and ensuring key information is clear, accurate and timely.

Helping maintain visibility of the opportunity pipeline, including key dates, next steps, owners, status updates and any dependencies requiring follow-up.

Assisting with briefing notes and meeting preparation for partner or internal commercial discussions, including collating relevant background information, previous actions and supporting documents.

Where required, coordinating cross-functional input from Legal, Finance, Marketing, Product Development, Production and Publishing Operations to support the progression of commercial opportunities.

Supporting light market, partner or competitor research to inform business development discussions and help identify relevant context for new opportunities.

Management of meetings, as directed

• Providing presentation materials where necessary.
• Developing and distributing agendas in advance.
• Taking accurate meeting minutes and actions, ensuring the appropriate discussion points are captured. Circulating these promptly and following up to ensure agreed next steps are progressed.
• Management of SharePoint spaces including arranging quarterly data hygiene sessions, ensuring file organisation and naming conventions are adhered to and support for developing the ongoing file archiving process.

PERSON SPECIFICATION

• Experience in a coordination or project management role, ideally in a busy team or commercial environment.
• Comfortable supporting senior colleagues and managing changing schedules and priorities.
• Experience organising tasks or projects, tracking actions and ensuring deadlines are met.
• Good working knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint). Experience with Project Management software (e.g. Asana), Teams, SharePoint or Copilot would be helpful.
• Strong verbal and written communication skills.
• Confident preparing agendas, taking meeting notes, maintaining action lists and following up on next steps.
• Highly organised, accurate and dependable, with good attention to detail.
• Able to manage several tasks at once, prioritise effectively and work independently in a fast-paced environment.
• Strong interpersonal skills and confidence building positive relationships with colleagues and external contacts.
• Resourceful, adaptable and able to respond positively to changing priorities.
• Friendly, approachable and enthusiastic, with a positive attitude.
• Trustworthy and professional when handling confidential information.
• Proactive and self-motivated, taking ownership of tasks and seeing them through to completion.
• Background in trade publishing or an interest in Harry Potter is an advantage; mastermind-level knowledge is not required.

What you can expect from us

Competitive Salary

Company Bonus Scheme

• 33 days holiday (including bank holidays)
• Group Pension Plan where we contribute 5%
• Life Assurance of 4 times salary
• Health Insurance (currently with Vitality)

Health Shield Cashback Plan

Harry Potter Franchise Partner discounts and a free ticket to see both parts of Harry Potter & The Cursed Child

Annual Creative Bursary

Season Ticket Loan

Cycle Scheme