Payroll Specialist-Arcata- Closes 10/27/2026

SUMMARY

• This position is located with the United Indian Health Services, Inc., Fiscal Division-Fiscal Services Section. The primary
• purpose of this position is to perform advanced tasks related to processing employee payroll and maintaining related
• internal and external reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Under the direction of the Fiscal Controller and Assistant Fiscal Controller assume responsibility for accurately

maintaining payroll information by collecting, calculating, and entering data.

• Updates payroll records by entering changes in exemptions, insurance coverage, other deductions, and job title and

department/division transfers.

• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Utilizing the human resource information system prepares demographic, benefits, recruiting and other reporting at

the direction of Human Resources Section.

• Supports overall organizational budgeting process by reporting on staffing costs and employee status.
• Determines payroll liabilities by calculating employee federal and state income and social security taxes and

employer's social security, unemployment, and workers compensation payments.

• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information as directed by preparing reports and answering questions and requests.
• Maintains payroll operations by following policies and procedures and identifying needed changes.
• Maintains and protects employee records and payroll operations by strict compliance with confidentiality policies.
• Maintains currency with applicable accreditation and compliance standards, rules and regulations and participates in

quality improvement activities.

• Assists in monthly accounting processing and closings.
• Plans and implements the successive steps and problem solves in response to minor deviations in the work

assignments in accordance with instructions and UIHS policies and procedures.

• Attends staff meeting and other meetings as assigned.
• Must be willing to learn more about the American Indian culture and attend at least one Cultural

Presentation/Training per year.

• Must be willing to work with American Indian/Alaska Native people and demonstrate cultural awareness and

humility

• Must be willing to deliver services in a culturally responsive manner.
• Adheres to accreditation and compliance standards/guideline
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities.

• QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty
• satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
• accommodations may be made to enable individuals with disabilities to perform the essential functions. All individuals
• must demonstrate a commitment to the provision of culturally sensitive counseling services to American Indians.
• EDUCATION/EXPERIENCE: Educational degrees must be from a US Department of Education accredited school

• Associate's degree (A.A.) or equivalent from two-year college or technical school; and two or more years related

experience and/or training; or

• High School Diploma or equivalent, and at least four (4) years current experience in all stated areas of the payroll

processing cycle; and,

• Must be knowledgeable and proficient in the use of ADP/Workforce or similar payroll processing and reporting

systems.

COMPUTER OPERATIONS

• Proficient personal computer skills including electronic mail, record keeping, routine database activity, word

processing, spreadsheet, graphics, etc.

LANGUAGE SKILLS

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or

governmental regulations.

• Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information

and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and

decimals.

• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

• The incumbent uses judgment to identify and select the most appropriate procedure to use, choose from among

• several established alternatives or decide which precedent action to follow as a model. There may be omissions to
• guidelines and the employee are expected to use some judgment and initiative to handle aspects of the work not
• completely covered. In locating, selecting and applying the most appropriate instructions, references, or procedures,
• the employee may make minor deviations in guidelines to adapt to specific cases. Will refer situations in which the
• existing guidelines cannot be applied or significant deviations must be made to the supervisor or designee.

CERTIFICATES, LICENSES, REGISTRATIONS

• Must have or be able to obtain BLS certification within six months of hire and maintain such.

OTHER SKILLS AND ABILITIES

• Knowledge and understanding of established and standardized accounting procedures and techniques sufficient to

handle duties assigned.

• Knowledge of file systems to locate, add, retrieve or correct routine information using well-established, clear cut

procedures; and/or knowledge of accounting operations.

• Must be able to operate standard office equipment (copier, fax, etc.).
• Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or HR.
• Provide leadership to others through example and sharing of knowledge/skill.
• Participate in proactive team efforts to achieve the Purpose, Vision and Guiding Principles of UIHS.