Fiscal and Personnel Services Specialist, UM Housing

UM Housing invites applications for a Fiscal and Personnel Services Specialist to serve as a central resource for ensuring accurate, consistent, and compliant payroll and employment practices across residence halls, conference operations, and related housing units, while also supporting broader fiscal operations in coordination with the Associate Director of Fiscal Operations. Examples of Duties Administer payroll, personnel, and position management processes, ensuring accurate records and compliance with employment and funding requirements Coordinate student employment and onboarding programs, including hiring, documentation, scheduling, and employment lifecycle administration Provide front-line customer service and administrative support related to payroll, employment, billing, and fiscal operations Manage personnel records and employment processes while supporting consistent implementation of HR and payroll practices across departments Serve as a liaison with campus and departmental partners to coordinate employment, administrative, and operational activities Support fiscal operations through cross-functional collaboration, process documentation, and continuity of service during peak periods and staffing transitions Coordinate staff uniform and apparel programs, including eligibility tracking, procurement support, and distribution processes Qualifications High School diploma and two (2) years of progressively responsible experience in payroll administration, personnel administration, HR support, fiscal operations, or closely related business operations Demonstrated ability to provide professional customer service and communicate effectively with individuals at varying levels of experience, including explaining policies and procedures to employees and supervisors and responding accurately to payroll, employment, fiscal, and administrative inquiries Demonstrated ability to use or learn enterprise systems, including human resources information systems (HRIS), payroll, financial, and database applications Strong organizational, analytical, and problem-solving skills, with the ability to interpret and apply policies and procedures, manage multiple priorities and competing deadlines, and proactively identify and resolve payroll, personnel, and administrative issues Exceptional attention to detail and accuracy, with experience performing detailed data entry, maintaining accurate records, and handling confidential personnel and payroll information with discretion Ability to work independently and collaboratively in a team environment, prioritize competing demands, and meet established deadlines Preferred Qualifications Bachelor’s degree in Business, Public Administration, Human Resources, Organizational Leadership, or a related field Experience in payroll processing, personnel administration, student employment, onboarding, and other employment-related administrative processes Experience working in higher education, housing, or other multi-unit operational environments, with knowledge of enterprise systems and compliance-focused administrative practices Demonstrated ability to provide front-line customer and office support, respond to billing or account-related inquiries, and maintain process documentation to ensure consistent operations across teams Supplemental Information Compensation Title: Personnel Associate I Bargaining Unit: FOCUS-MFPE Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year Probationary Period: Six (6) months minimum Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date of October 06, 2026 ; however, applications will continue to be accepted until an adequate applicant pool has been established. A complete application includes: Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.

Detailed Resume – listing education and describing work experience Three (3) Professional References – names and contact information The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.