Associate Project Manager

Location: UT MAIN CAMPUS

Hiring Department

Campus Operations and Planning

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Position Open To

All Applicants

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Weekly Scheduled Hours

40

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FLSA Status

Non-Exempt from FLSA

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Earliest Start Date

Immediately

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Position Duration

Expected to Continue

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Location

UT MAIN CAMPUS

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Job Details

General Notes

Join the Operational Safety and Compliance office at UT Austin, where we foster a secure environment for the university’s academic and research endeavors. Our office oversees Environmental Health and Safety, Fire Prevention Services, and the Office of Building Compliance. This position contributes to enhancing operational excellence and student experience at the university. Seeking an organized individual with strong initiative, capable of independently managing multiple tasks while proactively identifying areas for improvement and taking action without constant supervision.

This position is on-site at the main campus in downtown Austin and supports those who plan for, mitigate, and respond to emergency situations.

If you are interested in a position that is critical to advance UT Austin's education, research, and public service missions, we invite you to apply. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package including but not limited to:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

Voluntary Vision, Dental, Life, and Disability insurance options

Generous paid vacation, sick time, and holidays

Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

Flexible spending account options for medical and childcare expenses

Robust free training access through LinkedIn Learning plus professional conference opportunities.

Tuition assistance

Expansive employee discount program including athletic tickets

Free access to UT Austin’s libraries and museums with staff ID card

Free rides on all UT shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

This position supports the administration and continuous improvement of the Design and Construction Standards (DCS) and Technical Review (TR) programs by coordinating project reviews, standards implementation, and stakeholder engagement. The role ensures continuity of operations, supports strategic capital initiatives, maintains program documentation and reporting systems, and helps facilitate timely, compliant, and efficient project delivery across the university.

Responsibilities

Program Coordination and Continuity. Coordinate daily administration of the Design and Construction Standards (DCS) and the Technical Review (TR) Programs to ensure continuity of operations and adherence to project schedules. Provide operational coverage to maintain uninterrupted workflows, including technical review processing and standards exception requests. Monitor program activities to identify schedule risks and implement corrective actions.

Project Management and Technical Review Oversight. Coordinate and track technical reviews with internal stakeholders and external consultants to ensure timely, compliant project delivery. Support multiple concurrent construction projects with emphasis on schedule control, issue resolution, and stakeholder communication. Support design standards adoption processes for major capital projects, including review and approval of design criteria and technical specifications.

Standards Development and Program Improvement. Support the periodic review and update of Design and Construction Standards to ensure accuracy, compliance, and alignment with industry practice. Maintain and update DCS and TR program documentation, including user guides and process workflows. Support development and delivery of training to project managers and stakeholders on program requirements and procedures.

Operational Infrastructure and Reporting. Support development and maintenance of OBC systems, including SharePoint for records management and public-facing website content. Prepare reports on project and program performance—milestones, risks, and status updates—for leadership and stakeholders. Track project deliverables, schedules, and resources needed to support informed decision-making.

Strategic Initiative Support. Support high-priority institutional projects—including the Medical Center, MSI, and MCD—through standards development, review coordination, and implementation tracking. Support advancing OBC modernization efforts, including permitting systems, records management, and digital platforms

Administrative and Cross-Functional Support. Coordinate with administrative teams on procurement, travel, and related operational needs. Provide general administrative and project support across OBC functions as needed.

Perform other related functions as assigned. Work is performed in accordance with normal trade practices and is inspected for conformity to standards, quality and quantity by journey-level employees or supervisor. Attends staff meetings, safety training and meetings. Must wear respiratory/personal protective equipment (PPE) where required and performing duties. Required to carry University cell phone.

Required Qualifications

• Bachelor's degree and one year of experience within the construction industry, or high school diploma or GED and five years of related experience.
• Strong organizational skills.
• Ability to work independently and on multiple tasks, and within a team under pressure of strict deadlines with high level of accuracy.
• Data entry and problem solving skills.
• Proficient with MS Office (Outlook, Word, Excel), SharePoint, and DocuSign.
• Familiar with financial and accounting software, terminology, and concepts.
• Positive attitude and friendly demeanor.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree in engineering, architecture, business administration, construction management, facilities mangement business or related field and two years within the construction industry.
• Project Management and International Code Council (ICC) certifications.
• Experience reviewing construction plans and specifications.
• Working knowledge of University financial and administrative systems including but not limited to *DEFINE, COGNOS, UT Works, Point Plus, FRMS, CCART, Request Forms System, UT Box, UT Market, etc.
• Experience working in higher education within a service oriented unit.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$60,000 + depending on qualifications

Working Conditions

• Standard office environment
• Manual dexterity
• Climbing of stairs
• Lifting and moving

Work Shift

40 hours/week. Standard schedule typically from 8:00 AM to 5:00 PM on campus.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application.

The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify

• The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.