HR Talent Acquisition Coordinator

Location: Madison, WI

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Recruitment Specialist I

Job Duties

The HR Talent Acquisition Coordinator is an exciting and impactful role within our Executive Recruitment team. The person in this role will assist with finding and attracting exceptional talent - with a special focus on senior and executive-level searches. This position will work closely with the executive recruiting team, search committees, and HR colleagues to build high-quality candidate pools and champion hiring practices.

Key Job Responsibilities

Talent Acquisition & Executive Search

• Assist with sourcing and recruitment for senior and executive-level searches, building active and passive candidate pipelines through job boards, resume databases, professional networks, and direct outreach
• Assist the Executive Recruitment team and hiring authorities to craft search strategies
• Screen resumes, contact potential candidates, and recommend top candidates — keeping detailed and polished screening metrics along the way
• Join search committee meetings to support the search process
• Coordinate all the moving pieces of candidate logistics — interview scheduling, campus visits, and travel arrangements
• Keep the applicant tracking system up to date and maintain warm, professional communication with candidates throughout the process
• Stay ahead of the curve by researching talent trends and building relationships with passive candidates for future needs
• Maintain HR recruitment files, logs, and reports in compliance with FERPA and applicable privacy regulations

Department

UW System Human Resources is the strategic partner to the UW System Administration and its 13 universities. We consult, partner and collaborate to provide strategy and leadership support to advance the mission of UW System. To that end, we provide expertise across the employee life cycle, including talent acquisition, executive recruitment, employee engagement, learning and development, performance management, compensation and total benefits.

Work Location

The office is located at 780 Regent Street, Madison, WI. Telecommuting or hybrid work options may be available. Travel within the state of WI may be required. Residency in/relocation to the state of Wisconsin is required. Telecommuting agreements are subject to change at any time.

Compensation

The Talent Acquisition Coordinator (official title: Recruitment Specialist I) is a full-time salaried (exempt) academic staff position.

Well-qualified candidates can expect a starting annual salary within the range of $58,000 - 65,000,commensurate with the candidate’s education, related experience, and qualifications.

Required Qualifications

• Associate’s degree or equivalent relevant experience
• Demonstrated experience sourcing and developing diverse candidate pools
• Experience using Microsoft Office Suite, including creating presentations and reports

Preferred Qualifications

• Experience supporting executive recruitment or executive search processes
• Knowledge of effective interview techniques, resume evaluation, and candidate mapping
• Familiarity with applicant tracking systems
• Experience working in a higher education system

How to Apply

Applicant screening will begin immediately and be ongoing through November 29, 2026. However, applications may be accepted until the position has been filled.

To receive full consideration, interested applicants are required to apply online and provide:

Resume (PDF Format)

Cover letter addressing your experience and education as it applies to allminimum and preferred qualifications(PDF Format)

Failing to submit the required application documents may disqualify your application.

Contact Information

Questions may be addressed to Shelby Buchanan, HR Manger at [email protected].

Accommodation Request

If you need to request an accommodation because of a disability, you can find information about how to make a request by contacting [email protected].

Criminal Background Check and Reference Check Policy

This offer of employment is conditional pending the results of a criminal background check and a reference check process that includes questions regarding employee misconduct, sexual violence, and sexual harassment. If you have prior work history within the past 7 years with the Universities of Wisconsin, your personnel file will also be reviewed for employee misconduct. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated.

Employment Authorization

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on, before, or after the effective date of appointment.

Confidentiality

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

Benefits Information

Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Faculty, Academic Staff & Limited Appointees or University Staff Please see this link for total compensation information: Universities of Wisconsin Health & Retirement Contributions Estimator to provide you with total compensation information.

Clery Act information

The Universities of Wisconsin provides statistics on campus crime in its Annual Security Report. For more information on university campus statistics see https://www.wisconsin.edu/compliance/clery/.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.