Contracts Compliance Specialist I

JobTitle:Contract ComplianceSpecialist

Salary Range: $47, 474.94-$60,000

PurposeofJob

Thepurposeofthisjobistomanageandevaluatethemonitoringprocesswithinthe OfficeofContractCompliance,including interpreting the city’s EqualEmploymentOpportunity, Disadvantaged/Small/Minorityor FemaleBusinessEnterprise program code of ordinances. Dutiesinclude butarenotlimitedtocoordinatingthe S/M/FBE outreachprogramactivity;assistinginofficeoperations;reviewingbidproposals;preparing reports;answering inquiries;preparingstatisticalanalysis;andprocessingassociatedpaperwork.

EssentialDutiesandResponsibilities

Thefollowingduties are normal for thisjob. Theseare nottobeconstruedasexclusiveor all-inclusive. Otherduties mayberequiredandassigned.

AdministrativeDuties

Assistsinnormalofficeoperationssuchasansweringtelephonesanddocumentcopying,filing faxing,anddelivering.

Assistsinthereviewofbidproposalsandrecommendsapprovalornon-approvalbasedonbid specifications.

Communication

Prepares Annual Report of Departmentactivities and presents findings to appropriate City personnel.

Answersinquiriesanddistributesinformationtocontractorsandvendorswhileattending pre-bid, and post award conferences.

Interpersonal Relations

Facilitatesgoodworkingrelationshipswithminorityandfemalecontractorsinefforttofurther the goalsandobjectivesoftheCity'sM/FBEprogram.

Works closely with other City Departments,such as Law and Procurement,to ensure complete coordinationandcompliancewithCityOrdinances,policiesandprocedures.

Essential Daily Contract Monitoring Responsibilities

Attend Project Team Meetings

• Discuss Project scope, funding, budget, and schedule to establish diversity and inclusion program goals
• Conduct Post Award Meetings, including but not limited to: Giving an overview of OCC policies and procedures for each contract.
• Distribute submittal forms to the Prime contractor/sub-contractor

Give B2GNow Overview

• Explain the contract site visit process
• Establish project points of contact
• B2GNow Set-up files
• Build contract file for Prime Contractor
• Conduct B2GNow training for Prime Contractor as needed

Monitoring Contracts

Perform site visits to ensure Prime contractors and sub-contractors are adhering to EBO/SBO/DBE guidelines as required by program ordinances. The Monitoring specialist will verify the Prime contractor’s proposal bid submissions regarding participation plans. Prepare a written report of site visit findings.

Perform Contract Desk Audit

Analyze B2GNow weekly reports submitted by Prime contractors.

Dispute Resolution Mediation

Conduct dispute resolution mediation between Prime Contractors and Subcontractors (or Prime contractors and the City) regarding progress payments & contract performance when necessary.

Punch List Meetings

Attend the final walk-through for completion of contract work items. This is necessary to determine if the contractor(s) has completed all contractual obligations.

Educational Training/Certifications

Attending training classes sponsored by the National Institute of Governmental Purchasing (NIGP)

Attending training classes sponsored by the American Contract Compliance Association (ACCA). Note: ACCA’s comprehensive training program provides a unique opportunity to study among nationally recognized experts in their respective fields. The program is carefully designed to focus on the critical issues challenging our profession.

Attend compliance training classes sponsored by Federal Agencies such as: FAA, FTA, FHWA, EPA

Outreach Sessions

Lead organizer and participant in contract compliance quarterly outreach sessions. These sessions are designed to help increase the available pool of MBE/FBE/SBE firms.

Attend outreach sessions hosted by other diversity and inclusion organizations located in the Atlanta region.

Best Practices

Attend Metro Intergovernmental Association of Equal Opportunity Officials (MIAEOO) quarterly meetings regarding best practices of diversity and inclusion programs. Other supplier diversity and inclusion agencies involved in this organization include Marta, Fulton County, DeKalb County, Clayton County, Atlanta Housing Authority, Atlanta Public Schools, Atlanta Beltline, Cobb County, Georgia Department of Transportation, and the State of GA.

EEO Compliance Evaluations

Analyze bid submittals for commodities and supplies for EEO compliance. Draft award recommendations for the signature of the Senior Manager

Annual Reporting

Vet the annual reporting metrics for all projects monitored in all General Fund Departments.

MarginalJobFunctions

Performsotherrelateddutiesasrequired.

KnowledgeofJob

Hasconsiderableknowledgeofthepolicies,procedures,andactivitiesoftheDepartmentoftheMayorastheypertain totheperformanceofdutiesrelatingtothepositionofContractComplianceSpecialist. Hastheabilitytocompile, organize, prepareand maintain an assortment of records, reportsand information in an effective mannerand accordingtodepartmentaland/or governmentalregulations. Hascomprehensiveknowledgeoftheterminologyused withinthedepartment.

Hastheabilitytocommunicateeffectivelywithsupervisors,andotherstaffmembers.Hasthe abilitytouseindependent judgementinroutineandnon-routinesituations. Hasthemathematicalabilitytohandle required calculations. Isable toutilizeand understandcomputer applicationsandtechniquesas necessaryin the completion of daily assignments. Has theability to plan, organize,and prioritize daily assignmentsand work activities. Isabletocomprehend andapplythe regulationsandprocedures ofthedepartment.

Iscapableofworking underaminimumdegreeofstressrelatedtodutiesthatrequireconstantattentiontodetailandtightdeadlines. Has goodworkingknowledgeofF/MBEprograms, contractingandbuilding,andDepartmentproceduresandmethodsas requiredintheperformanceofduties.

MinimumTrainingandExperienceRequiredtoPerformEssentialJobFunctions

Bachelor’s degree in business/public administrationorrelatedfieldrequired;andone(I)yearofexperienceincontract compliance,policyformulationandadministration,qualityassuranceorcontractmonitoringandadministration;OR Bachelor'sdegreeinanunrelatedfieldandone (I)yearofexperienceincontractcompliance,contractmonitoringand administration; or regulatory monitoring and compliance. Education and experience must provide the requisite knowledge,skills,andabilitiestoperformthisjob