Project Associate

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Job Responsibilities

Supplier & Service Provider Due Diligence

• Conduct due diligence reviews of all suppliers, contractors, and service providers in accordance with Volvo Group Compliance Policies, Guidelines, and internal procedures.
• Verify relevant statutory registrations, licenses, certifications, compliance records, and supporting documentation.
• Identify compliance gaps and risks, coordinate corrective actions, and ensure timely closure of pending observations.
• Maintain proper records of due diligence reviews, approvals, and compliance assessments.

Contractor Documentation & Statutory Registers

• Ensure timely updating and maintenance of Form 12 (List of Contractors) and other applicable statutory records, as required under the relevant legislation.
• Ensure that Form 5 is issued to all eligible contractors promptly, in accordance with applicable statutory requirements.
• Maintain accurate, up-to-date contractor master data, statutory documentation, and compliance records.
• Monitor document validity and ensure timely renewal, submission, and record retention.

Statutory Compliance Audits

• Plan and conduct on-site statutory compliance audits of all service providers and contractors on a monthly and quarterly basis.
• Verify compliance with applicable labour laws, statutory registrations, licence conditions, wage and employment records, social security contributions, and other relevant statutory obligations.
• Identify non-compliances, document audit findings, and prepare audit reports with corrective and preventive action plans.
• Follow up with service providers to ensure timely closure of audit observations and maintain evidence of compliance.
• Escalate critical or recurring compliance deviations to the appropriate management team.

Electronic Records & Monthly Self-Certification

• Collect, verify, and maintain all statutory documents and compliance records electronically from service providers.
• Obtain monthly self-certification reports from all service providers confirming adherence to applicable statutory requirements and company policies.
• Review submitted records for completeness, accuracy, and consistency with statutory and contractual obligations.
• Maintain a centralised electronic repository for audit trails, statutory documents, certifications, and compliance reports.
• Track pending submissions and ensure timely follow-up and closure.

Government & Regulatory Coordination

• Coordinate and follow up with relevant government departments, labour authorities, and other regulatory agencies on statutory compliance matters.
• Facilitate statutory inspections, document submissions, clarifications, and other regulatory requirements, as authorised.
• Ensure that all interactions and submissions are conducted transparently and in accordance with Volvo Group policies, guidelines, and applicable laws.
• Maintain records of regulatory correspondence, inspection reports, notices, and actions taken.
• Escalate regulatory concerns, notices, and potential compliance risks to the appropriate internal stakeholders.

Educational Qualifications

Bachelor's degree in Law (LL.B.), Commerce, Business Administration, Human Resources, or a related discipline.

A postgraduate qualification or certification in Labour Laws, Industrial Relations, Contract Management, or Compliance Management will be an added advantage.

Experience

• Min. 3 years of relevant experience in statutory compliance, contractor compliance, labour law administration, contract management, or supplier compliance.
• Experience in manufacturing, automotive, industrial operations, or a large corporate environment will be preferred.
• Practical experience in statutory audits, contractor documentation, service agreements, and coordination with government authorities is desirable.

Required Skills & Competencies

• Strong working knowledge of applicable Indian labour laws and contractor-related statutory compliance requirements.
• Familiarity with contract drafting, review, execution, and document management.
• Strong analytical, audit, documentation, and reporting skills.
• Proficiency in MS Office, particularly Excel, Word, and electronic document management systems.
• Excellent coordination, communication, follow-up, and stakeholder management skills.
• High standards of integrity, confidentiality, attention to detail, and professional conduct.
• Ability to manage multiple service providers, compliance deadlines, and audit requirements independently.

Work Location

Hosakote, Karnataka. The position shall be based at the Hosakote facility and requires regular on-site coordination with contractors, service providers, internal departments, and relevant government authorities.

Employment Type: Fixed-term employment.

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Who we are and what we believe in

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

Group Legal & Compliance contributes to realizing the vision of the Volvo Group by coordinating and providing services within the following areas: Legal, Governance, Security and Internal Audit. With Volvo Group Legal & Compliance you will be part of a global and diverse team of highly skilled professionals who work with passion, trust each other and embrace change to stay ahead.