Marketing Coordinator

• Department: Marketing
• Reports To: Marketing Supervisor
• Location: Miami Headquarters
• Employment Type: Full-Time

POSITION SUMMARY

The Marketing Coordinator plays an important role in supporting the company’s marketing, business development, and growth efforts across Florida. Reporting directly to the Marketing Supervisor and working closely with the Marketing Team, and technical staff, this position assists with the coordination and development of proposals, qualification packages, presentations, marketing collateral, communications, and other pursuit and brand-building initiatives.

The successful candidate will take initiative, communicate effectively, think outside the box, ask thoughtful questions, demonstrate creativity and sound judgment, and be eager to learn and grow within a collaborative, fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Proposal & Pursuit Coordination

Assist with the coordination, development, assembly, and production of responses to Requests for Qualifications (RFQs), Requests for Proposals (RFPs), Statements of Qualifications (SOQs), presentations, award submissions, and other pursuit-related material.

Support proposal and qualification efforts from kickoff through final submission, including developing and tracking schedules, gathering content, reviewing solicitation requirements, coordinating assignments, editing, formatting, layout, production, and delivery.

Coordinate appropriate marketing materials and presentations for client meetings, interviews, and business development activities.

Support pursuit debriefs and ongoing improvements to proposal processes, templates, content, and resources.

Marketing Content, CRM & Resource Management

• Maintain and update the company’s CRM system and associated marketing databases.
• Maintain and continuously improve marketing resources and content libraries, including employee resumes, project profiles, project descriptions, boilerplate content, photography, graphics, presentations, and proposal materials.
• Coordinate project completion photography, employee headshots, and other visual assets.

Marketing Communications & Brand Support

• Assist with the development and execution of internal and external marketing communications, including the Thornton Quarterly Newsletter.
• Support the company’s social media presence by curating, creating, scheduling, and coordinating engaging content highlighting projects, employees, company events, community involvement, milestones, awards, and achievements.
• Assist with photography and videography content for social media, marketing collateral, project storytelling, and other communications.
• Assist with website content updates and help ensure project, personnel, news, and other marketing information remains current.

Events, Community Engagement & Promotional Materials

Assist with the planning and coordination of client events, trade shows, conferences, community engagement activities, and other company events.

Assist in maintaining inventory of marketing promotional items, including branded merchandise, giveaways, and company materials, and coordinate replenishment as needed.

Marketing Department Support

• Provide general administrative and coordination support to the Marketing Department.
• Assist the Marketing Supervisor and other team members with special projects and marketing initiatives.
• Perform other duties and responsibilities as assigned.

Education & Experience

• Bachelor’s degree in Marketing, Communications, Public Relations, Journalism, Business, Graphic Design, or a related field from an accredited college or university preferred.
• Approximately 2-3 years of relevant marketing, communications, proposal, or business development experience preferred.
• Experience within the Architecture, Engineering, and Construction (AEC) industry, construction management, general contracting, or another professional services environment is strongly preferred.
• Familiarity with RFQ/RFP processes and proposal development is preferred.
• Technical skills
• Proficiency in Microsoft Office / Microsoft 365, particularly Word, PowerPoint, Excel.
• Working knowledge of Adobe Creative Cloud, particularly InDesign, with Photoshop and Illustrator experience preferred.
• Photography, videography, and basic content-editing skills are a plus.
• Excellent written and verbal communication skills.