Payroll Consultant (San Diego Region)

Payroll Consultant

• Department: Payroll
• FLSA Classification: Exempt
• Reports to: Payroll Manager

Overview of the position

The Payroll Consultant role acts as a liaison between Links Healthcare Group and skilled nursing facilities. The primary function of this role is to ensure that employees are accurately and timely paid across the enterprise.

Responsibilities

• Provides training to Facility staff and leadership on payroll policies and procedures.
• Liaises between the facilities, payroll providers and payroll vendors.
• Provides guidance and training on labor laws, including but not limited to, final payment, meal, and rest break requirements.
• Completes data extracts, audits, and uploads to facilitate the calculation and timely submission of each facility’s payroll on the required weekly or bi-weekly basis.
• Audits facility payroll data to validate employee information prior to payout, including but not limited to, salaried staff with hours exceeding 80 in a pay period, active employees without hours, employee pay rate changes, and changes in employment status.
• Performs reasonableness checks on variances in hours and wages paid with each pay cycle and alerts payroll and facility leadership to discrepancies prior to submission of payroll.
• Audits facility payrolls for compliance with Federal and State statutes.
• Assists facility and other Links support staff with payroll-based reporting requests for legal, audit, or other business needs.
• Responds to inquiries from facilities, employees, and internal or external business partners with empathy, clarity, and a sense of urgency; escalates unknown or critical issues to leadership to resolve problems quickly and effectively.

Knowledge/Skills/Abilities

• Proven working experience in payroll in a multi-site setting.
• Excellent organizational and time management skills.
• Strong Problem-solving skills and Ability to multitask.
• Working knowledge of payroll policies and procedures, federal and state statutes pertaining to FLSA.
• Familiarity with CA State wage, termination, meal, and rest break requirements.
• Proficiency with Microsoft Office tools, specifically Excel and Word.
• Ability to communicate effectively both verbally and in writing; ability to create effective working relationships with employees and other departments.
• Commitment to maintain confidentiality with internal Company information or initiatives, individual personnel changes, personal data, and wage information

Qualifications

• Associate's degree (A.A) or equivalent working experience or equivalent combination of education and experience. College degree is preferred.
• 2+ years full cycle payroll experience in a healthcare setting, preferably in a skilled nursing facility.
• Knowledge of ADP Workforce Now and ADP Workforce Manager strongly preferred.

Requirements

• Must be able to read, write, speak, and understand the English language.
• Must be willing to travel 25% or more
• Proof of right to work in the United States
• Valid CA Driver’s License
• Proof of vehicle insurance

ACKNOWLEDGEMENT

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

I have read this job description and understand the requirements set forth therein. I agree to perform the identified essential functions in a safe manner and in accordance with the facility’s established procedures. I understand that as a result of my employment, I may be exposed to blood, body fluids, infectious disease, air contaminants (including tobacco smoke), and hazardous chemicals and that the facility will provide to me instructions on how to prevent and control such exposures. I further understand that I may also be exposed to the Hepatitis B Virus and that the facility will make available to me, free of charge, the hepatitis B vaccination.

I understand that my employment is at-will, and thereby understand that my employment may be terminated at-will either by the facility or myself, and that such termination can be made with or without notice.

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Signature, Payroll Consultant Date

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Signature, Director of Payroll Date