AP Operations Manager

About Okeanos Group, LLC.

Okeanos is a sustainable technology company whose mission is to solve a shared problem; our rapidly warming planet is overwhelmed with plastic waste, and we can’t wait for someone else to come up with the solution.

#WeAreTheSomeone. We’re raising our hands, and stepping up to the plate. We believe that together with some of the world’s most innovative and passionate minds, we can offer a real scalable, immediate solution.

We value community, communication, and creativity above all. No suggestion goes unexplored; no idea is too small. Our individual ripples spark a collective wave of change, powered by collaboration and driven by results. Each member of our global family brings unrivaled experience in their field, coupled with unbridled curiosity and the desire to grow.

Like our technology, our company culture is ever-evolving and improving. We prioritize professional and personal growth, offering unique benefits in the workplace, and time off to be inspired by the world around us.

Job Summary

The AP Operations Manager will oversee day-to-day operational, administrative, and office management activities for the Asia Pacific region. Based in Tokyo, this role acts as the central coordination point for the regional team, ensuring smooth execution of business operations, efficient internal communication, and logistical support for the commercial and leadership teams.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, multicultural environment.

Key Responsibilities

• Coordinate regional operational activities across sales, logistics, and support functions, ensuring alignment with AP and global objectives.
• Monitor and track regional budgets, invoices, and expense reports; liaise with Finance for timely reconciliation.
• Support onboarding and administrative processes for new hires and contractors in the AP region.
• Assist in organizing regional meetings, reporting cycles, and performance tracking.
• Maintain accurate records, dashboards, and shared documentation for AP operations.
• Serve as the primary contact for office administration, vendor coordination, and facility management (supplies, IT support, workspace organization).
• Oversee travel arrangements, visa coordination, and event logistics for visiting executives or regional team members.
• Support compliance with local labor, health, and safety requirements.
• Foster a positive and collaborative office culture, coordinating team events and internal communications.
• Liaise with global HR, Finance, and Legal teams to ensure regional compliance with company policies and procedures.
• Coordinate with Sales Managers and distributors for reporting, documentation, and operational follow-up.
• Bachelor’s degree in Business Administration, Operations Management, or related field
• 2+ years of experience in office or operations management, ideally in a regional or multinational environment
• Strong organizational, communication, and project management skills
• Fluent in English and Japanese (written and spoken)
• Proficient in MS Office and collaboration tools (Teams, SharePoint, etc.)

Management Skills

• Excellent presentation and cross-cultural communication skills
• Excellent judgment and decision-making
• Culturally adaptable and comfortable working with cross-functional, international teams
• Okeanos Group, LLC, its subsidiaries, joint ventures, and partners are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees