Controller

JOB SUMMARY

Responsible for directing the agency’s accounting functions and under general supervision maintaining the organization’s accounting principles, practices and procedures. Supports, supervises and guides accounting staff and activities to include the general ledger, financial management of grants, payroll, purchasing and procurement, inventory, membership records and leads monthly closing processes. Ensures accuracy of account balances, develops initiatives and prepares monthly and financial reports for all YWCA companies. Presents findings to the Chief Financial Officer. Coordinates agency annual budget process.

Regular attendance at Employer's place of business and/or during particular hours, as assigned, is an essential function of this position.

Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.

Plans, coordinates, and reviews departmental activities involving general ledger, monthly and annual

closings, accruals and indirect cost allocations.

Prepares monthly journal entries, correcting entries, indirect cost allocations, account reconciliations, and accruals before preparation of financial statements. Ensures reasonableness and compliance with accounting principles.

Audits and reviews payroll related tax returns, liability reconciliations, and deduction payments for all insurances.

Revises indirect cost allocations periodically and adjusts them as changes occur.

Coordinates the agency budget preparation process, budgets agency occupancy expenses, prepares all budget worksheet documents, analyzes proposed budgets, and completes the agency annual budget reports.

Prepares reviews, reconciles, summarizes, and interprets financial and operating data to appraise operating results.

Analyzes and researches operating and financial variances or trends and discusses them with Chief

Financial Officer.

Issues periodic operating statements and makes recommendations to maintain operations to budget.

Prepares and reviews audit schedules related to any general ledger account.

Reviews the reconciliation of the fixed asset and depreciation accounts to the fixed asset module.

Stay current on any new contracts and grants and internal and external monitoring reports that

impact the grants financially.

Oversees the purchasing department and reviews recording of inventory and physical inventory

processes and reconciliation.

Becomes familiar with requirements of grants and contracts, as well as operating department

procedures and policies related to grants and contracts.

Ensures billings for grants and contracts are prepared in accordance with contracts and grants

regulations requirements.

Assist in the conversion of all accounting and membership related software.

Reviews and may prepare a variety of federal and state tax returns and reporting forms as required. Sends and files 1099 forms.

Researches and addresses any IRS correspondence.

Reviews and files annual census report and other information required by management or law.

Develops and monitors accounting manual and procedures related to accounting department and manages the control of the chart of accounts.

Hires, counsels, trains, evaluates, and supervises the work of accounting staff to ensure accurate

and timely performance of all assigned accounting functions.

Reviews schedules and ensures coverage for accounting department as required.

Supervises timely payments to vendors to avoid penalties and finance charges.

Maintains complex cost records, allocating expenditures to accounts in accordance with established procedures.

Ensures all W-9s are obtained from new vendors and existing W-9s are filed.

Issues Walmart credit card and ensures purchases comply with accounting procedures.

Communicates problems, concerns and issues to Chief Financial Officer and other Executive Leaders.

JOB QUALIFICATIONS

• Bachelor’s degree in accounting required. Seven years of accounting experience required.
• Must have analytical ability, strong understanding of financial analysis, account budgeting and forecasting methods and be detailed oriented.
• Must be highly organized, flexible, with the ability to manage multiple assignments in a busy nonprofit environment.
• Excellent verbal and written communication skills required, with good listening ability.
• Excellent interpersonal skills required, with ability to interact at all levels.
• Must be able to work under pressure with constant interruptions.
• Must be able to work independently and autonomously as needed with minimal supervision.
• Must be able to make sound judgments, have excellent decision-making skills, and possess strong conflict resolution skills.
• Hands-on computer skills required, including experience working with Microsoft Word, Access, Excel and PowerPoint software.
• Must have access to vehicle and possess valid driver's license and sufficient liability insurance.

Anticipated Benefits

YWCA Membership and Program Discounts

Basic Life Insurance and Retirement

Medical, Dental and Vision