Intermediate Procurement Specialist (Supply Specialist)

About the Role

• We're recruiting for an Intermediate Procurement Specialist (Supply Specialist) to
• support materiel and inventory management for a large public sector
• organization. This role monitors usage of materiel, provides recommendations on
• distribution, disposal, and repair forecasts, and supports broader procurement
• and supply chain activities across multiple sites and stakeholders.

What You'll Do

• •Assist in developing procurement plans and prepare them
• for approval
• •Follow up with vendors to expedite deliveries
• •Liaise and respond to inquiries from clients, units,
• and various internal and external stakeholders
• •Provide mentoring and knowledge transfer to new
• employees in supply management and procurement
• •Perform logistics and supply management support,
• including storage transfer orders, monitoring inventory levels, and approving
• the release of stocked items
• •Manage procurement and records documentation using
• standard formats and the organization's document/records management systems
• •Perform material management activities, including
• inventory management and ordering/movement of material in accordance with
• established supply administration procedures
• •Prepare supply requisition documents and purchase
• requisition lists for review and approval
• •Plan and support the movement and distribution of
• materiel between depots and sites
• •Monitor usage of materiel and adjust disposition of
• materiel; review demands for controlled material and process related purchase
• orders
• •Establish incoming shipment records to enable timely
• receipt at depots or designated locations
• •Review and, upon approval, action priority demands from
• customers across the organization
• •Process stock movements between sites and depots
• •Verify stock establishment levels prior to releasing
• stock, to monitor and control stock movement
• •Review and consult on cataloguing data to establish,
• verify, and modify material data to reflect changes in models or supply
• management practices
• •Respond to inquiries about material, material movement,
• supply status, and order status
• •Monitor supply activities and report on maintenance,
• repair, overhaul, and equipment management matters
• •Support the annual review of repair data and provide
• recommendations on distribution, disposal, and repair forecasts

Deliverables

• •Monthly Status Report (submitted within 5 business days
• of month-end) summarizing significant activities, status of action/decision
• items and outstanding activities, any problems encountered, recommendations,
• and days/hours charged
• •Supply and procurement documentation and records
• generated in the course of the work, provided in hard copy and Microsoft Word
• (or approved alternative) soft copy as required

Requirements

Required Qualifications

• •Minimum 24 months of combined experience within the
• last 48 months in the procurement of goods and/or services for a government or
• public sector organization
• •Minimum 24 months of combined experience within the
• last 48 months using an Enterprise Resource Planning/Management system (e.g.,
• SAP or similar) to analyze and recommend distribution or replenishment of
• inventory levels
• •Minimum 48 months of combined experience within the
• last 96 months providing logistical supply support to multiple
• clients/customers, including maintaining electronic and physical
• stock/inventory records and preparing usage reports, movement history, and
• material audits
• •Minimum 48 months of combined experience within the
• last 180 months in at least four of the following: stock transfers, material
• requirement planning, inventory management, supply chain management, inventory
• reporting, stock level maintenance, or monitoring stock movement trends
• •Bilingual: fluent in English and French (spoken and
• written), able to communicate without assistance and with minimal errors
• •Eligible to obtain and maintain a government security
• clearance; may require Controlled Goods Program registration

Engagement Details

• •Location: on-site in Ottawa, ON, core hours 7:00
• AM–5:00 PM, Monday–Friday; may occasionally be required to work outside core
• hours
• •Language: English and French required