Procurement Coordinator - Level III

Job Summary

Works independently to update procurement systems and coordinates approval and control of procurement activities. Provides support to sourcing and finance teams globally.

Key Responsibilities

• Proactively contacts suppliers to maintain pertinent data, obtain needed documentation, and enable suppliers in procurement systems.
• Support identification/resolution of supplier invoice and payment issues.
• Support completion, closure, and recording activities for various contracts and other supplier documentation.
• Prepare documentation for sourcing events.
• Initiate/Support work delivering results in meeting cost, quality, delivery, and inventory goals.
• Support supplier quality activities with supplier quality improvement engineers, suppliers, and category teams.
• Liaison between procurement teams and other functions.
• Participating in health safety and environmental awareness and improvement activities and daily tasks.
• Perform any other tasks assigned.
• Participate in Project teams, when necessary, to ensure effective implementation of change.
• Communicate with the supplier and work with supplier to manage Project deliverables within agreed timelines.
• Use common process tools and business systems to provide repeatable analytics and reporting.
• Ensure data integrity of all procurement information as it is created and deliver ongoing improvement of existing data.
• Identify improvements for business processes.
• Global focus may be required.

Competencies

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Drives results - Consistently achieving results, even under tough circumstances.

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Builds networks - Effectively building formal and informal relationship networks inside and outside the organization.

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Ensures accountability - Holding self and others accountable to meet commitments.

Instills trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

Interpersonal savvy - Relating openly and comfortably with diverse groups of people.

Manages ambiguity - Operating effectively, even when things are not certain or the way forward is not clear.

Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

Procurement Ethics - Avoids supplier engagement that may compromise supplier sourcing, selection, and management processes and seeks counsel to ensure compliance.

Procurement Policies, Procedures, Tools - Understands all of the relevant Procurement policies and procedures and complies with them in daily work; Masters all tools required to conduct procurement work. Knows how to access documents in the appropriate Document Management System (DMS) and/or who to ask if clarification or expansion of the information contained in each document is needed.

Procurement Systems - Recognizes linkage to multiple systems such as purchasing order, payment, engineering release, and quality systems; troubleshoots and corrects issues resulting from data issues; writes ad-hoc reports using tools within each application; identifies and documents work flows and system testing; actively participates in implementation process of new purchasing systems including requirements gathering, design, communication, and training.

Education, Licenses, Certifications

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. College or equivalent degree preferred.
• Written communication skills in English, preferred.
• This position may require licensing for compliance with export controls or sanctions regulations.

Experience

• Requires relevant work experience or specialized skills obtained through education, training or on-the-job experience.
• Experience using Microsoft 365 required.
• Prior Supply Chain systems experience preferred.
• Responsible for coordinating engineering change processes, product data management, and release activities across cross-functional teams.
• Ensures timely execution of engineering releases, BOM accuracy, document control, and compliance with SOP throughout the E2E process.
• Review and validate Bills of Materials (BOMs), drawings, specifications, and related documentation.
• Collaborate with Engineering, Sourcing, Manufacturing, Quality, and Supply Chain teams for smooth implementation of changes.
• Track and monitor change requests, approvals, and implementation status.
• Maintain data accuracy and compliance within Part master (P360)/PLM (Windchill) systems
• Support PPAP , sourcing, and supplier-related engineering documentation activities.
• Prepare reports, dashboards, and status updates for management review.
• Identify process improvement opportunities to streamline release management workflows.
• Repetative Work- Comfortable to performing repetative tasks and following established procedures.
• Global stakeholder Managemenet
• Communication-Develop & deliver multimode communications that convey a clear understanding of the unique needs of different audiences.