Supply Chain Coordinator - Level II - SHOP

Job Summary

The Supply Chain Coordinator – Level II is responsible for supporting material planning, inventory management, supply and demand coordination, and timely receipt and availability of materials to support business and customer requirements.

The role uses planning systems, inventory data, statistical analysis, and cross-functional collaboration to maintain appropriate inventory levels, support supply and demand alignment, and drive supply chain stability. The position also manages the accurate receipt, verification, in awarding, documentation, and system entry of incoming materials while ensuring compliance with safety, quality, inventory, and material-handling procedures.

Key Responsibilities

Material Planning & Supply Chain Coordination

• Analyze supply and demand requirements and identify potential risks and areas of concern over the planning horizon.
• Support the development and maintenance of disaggregated demand, supply, and inventory plans aligned with customer requirements.
• Monitor planning-system signals for abnormal demand, inventory levels, shortages, excess inventory, and other supply chain exceptions.
• Review and maintain planning parameters such as minimum/maximum inventory levels, reorder points, upper/lower tracking signals, and inventory segments.
• Perform planning parameter simulations to evaluate potential impacts on supply chain KPIs and provide detailed and executive-level reports.
• Make approved adjustments to planning parameters and forecast information to align detailed plans with aggregate demand requirements.
• Support Plan for Every Part (PFEP) activities to ensure the right part is available at the right time, in the right quantity, and at the right location.
• Use statistical analysis and planning tools to support inventory optimization and supply chain stability.
• Monitor supply chain performance and recommend actions to address gaps against expected service, inventory, and delivery targets.

Material Receipt & Inwarding

• Receive and verify incoming materials against Purchase Orders, Delivery Challans, Invoices, Packing Lists, and other applicable documentation.
• Check material quantity, identification, condition, and supporting documents to ensure receipt accuracy.
• Identify and report shortages, excess quantities, damages, quality concerns, and documentation discrepancies.
• Prepare and process GRR/GRN accurately in the applicable system and ensure timely system entry.
• Coordinate with Stockholders, Accounts, Production, Quality, Procurement, and suppliers to resolve material receipt and inwarding issues.
• Ensure received materials are made available to the appropriate departments within defined timelines.
• Maintain accurate and timely material receipt records and supporting documentation.

Inventory Management

• Support inventory accuracy through regular stock verification and physical-to-system reconciliation.
• Monitor inventory levels and identify opportunities to prevent shortages, excess inventory, obsolete stock, or supply disruptions.
• Apply inventory management principles to optimize stock levels within defined operational and customer constraints.
• Ensure appropriate material segregation, identification, storage, and handling practices.
• Follow FIFO/FEFO requirements where applicable.
• Support the maintenance of accurate inventory master data and planning parameters.
• Analyze inventory-related KPIs and support corrective actions to improve inventory performance.

Systems, Data & KPI Management

• Use materials planning and supply chain systems as the primary tools for managing supply and demand plans, inventory, and exception messages.
• Use appropriate analytical tools such as Excel, Access, TOAD, OMS, or other approved applications to support analysis and problem solving.
• Review planning and inventory data for accuracy and take appropriate action on exceptions based on root-cause analysis.
• Maintain and monitor supply chain and material receipt KPIs.
• Analyze KPI trends and performance gaps and identify actions to improve delivery, inventory, quality, and process efficiency.
• Prepare reports and communicate supply chain performance, risks, and improvement opportunities to relevant stakeholders.

Quality, HSE & Compliance

• Follow established standard work, process documentation, quality procedures, and material-handling requirements.
• Perform quality checks on planning parameters, inventory data, material receipts, and system transactions.
• Comply with applicable Health, Safety & Environmental (HSE) standards, policies, procedures, and regulations.
• Report work-related injuries, illnesses, incidents, hazards, material-handling risks, or unsafe conditions.
• Complete required HSE, quality, and functional training.
• Ensure material receipt, storage, and handling activities comply with applicable company procedures and safety requirements.

Cross-Functional Collaboration & Continuous Improvement

• Communicate effectively with Supply Chain, Procurement, Warehouse, Production, Quality, Finance, Accounts, Stockholders, suppliers, and other support functions.
• Coordinate with suppliers and internal teams to resolve material receipt, supply, inventory, and planning issues.
• Participate in quality, safety, material flow, process improvement, and supply chain optimization projects.
• Identify opportunities to improve material flow, inventory accuracy, planning processes, and operational efficiency.
• Support implementation of process improvements and standard work.
• Complete assigned training and personal development activities aligned with business requirements and career objectives.
• Remain flexible and support additional activities required to meet business and customer goals.

Competency

Technical & Functional Competencies

Materials Planning System Utilization: Uses materials planning systems to manage supply and demand plans, analyze exception messages, and support root-cause-based corrective actions.

Plan for Every Part (PFEP): Applies PFEP principles to ensure the right material is available at the right time, quantity, and location while considering master data, planning parameters, material flow, transportation, and warehousing.

Inventory Management & Optimization: Uses data and analysis to determine appropriate inventory levels while balancing customer requirements, warehouse constraints, cost, and supply chain objectives.

Materials KPI Management: Monitors and interprets supply chain KPIs, identifies performance gaps, and takes actions to improve delivery, inventory, quality, and customer impact.

Network Master Supply Planning: Supports the alignment of supply and demand plans through analysis and cross-functional collaboration while considering service, finance, and supply chain objectives.

Material Receipt & Inventory Control: Ensures accurate receipt, documentation, system entry, storage, reconciliation, and control of incoming materials.

Data Analysis: Uses planning and analytical tools to identify trends, exceptions, discrepancies, and opportunities for improvement.

Process & Quality Management: Follows established processes and identifies opportunities to improve process consistency, quality, and efficiency.

Behavioral Competencies

• Communicates Effectively: Clearly communicates supply chain requirements, risks, issues, and performance information to different stakeholders.
• Drives Results: Takes ownership of assigned activities and consistently delivers accurate and timely results.
• Global Perspective: Considers the broader supply chain and customer impact when addressing operational issues.
• Manages Complexity: Analyses large volumes of data and sometimes conflicting information to identify appropriate solutions.
• Optimizes Work Processes: Identifies opportunities to improve processes, material flow, inventory performance, and operational efficiency.
• Values Differences: Recognizes and respects different perspectives while collaborating with diverse teams and stakeholders.
• Decision Quality: Makes sound and timely decisions within established processes and approval requirements.
• High school diploma or certificate of completion of secondary education, or equivalent relevant experience that meets applicable regulations.
• A diploma, associate degree, or bachelor’s degree in supply chain management, Logistics, Operations, Business Administration, Engineering, or a related discipline is preferred.
• Relevant certifications in supply chain, inventory management, logistics, or materials management may be advantageous.
• The position may require licensing or eligibility in accordance with applicable export control or sanctions regulations.

Skills & Experience

Required

• Some relevant work experience with intermediate-level knowledge gained through education, training, or on-the-job experience.
• Experience in material planning, inventory management, warehouse operations, supply chain coordination, or material receipt/in warding.
• Understanding of purchase orders, delivery challans, invoices, packing lists, goods receipt processes, and material documentation.
• Experience with GRR/GRN processing and inventory/system transactions.
• Ability to identify material shortages, excess, damages, discrepancies, and documentation issues.
• Basic understanding of supply and demand planning, inventory levels, reorder points, and planning parameters.
• Experience with physical stock verification and physical-to-system reconciliation.
• Knowledge of material handling, segregation, storage, FIFO/FEFO, and inventory control practices.
• Ability to analyze inventory and supply chain data and identify exceptions or trends.
• Working knowledge of Microsoft Excel and other relevant supply chain or business applications.
• Strong attention to detail and accuracy in system transactions and documentation.
• Good communication, coordination, problem-solving, and organizational skills.
• Ability to work effectively with suppliers and cross-functional teams.
• Understanding of HSE, quality, and standard work requirements within a manufacturing or supply chain environment.

Preferred

• Experience working with ERP/MRP/material planning systems.
• Exposure to PFEP, supply planning, demand planning, inventory optimization, or planning parameter management.
• Experience monitoring and reporting supply chain KPIs.
• Experience in manufacturing, automotive, engineering, or industrial environment.
• Knowledge of tools such as Access, TOAD, OMS, or similar analytical and supply chain applications.
• Experience participating in continuous improvement, material flow, inventory optimization, or process improvement initiatives.