Subaward Analyst, Research Administration

Research Administration invites applications for a Subaward Analyst to oversee drafting, reviewing, interpreting, negotiating, monitoring, and timely processing various types of subawards, and managing the interests and timelines of all involved parties. The Subaward Analyst will work with OSP and Departmental Personnel and subrecipients to facilitate Subaward review, negotiation, execution and management. The Subaward Analyst will be the University’s chief representative to flow-through entities.

The sustainability of the research enterprise and the productivity of the University’s relationships with these parties will be largely dependent on the performance of the person in this role. Examples of Duties Develop, negotiate, and monitor subawards to ensure terms, budgets, and commitments meet University, investigator, and sponsor requirements. Assess subrecipient risk and ensure compliance with applicable University, State, Federal, and sponsor regulations, including annual audit and SAM registration requirements.

Coordinate with investigators, subrecipients, and OSP staff to resolve subaward issues and ensure complete, accurate records and documentation. Review subrecipient invoices for accuracy, completeness, allowability, allocability, and compliance with applicable regulations and policies. Reconcile invoice expenditures against approved budgets, periods of performance, University records, and obligated amounts. Resolve invoice discrepancies with subrecipients, obtain required supporting documentation and PI approvals, and process approved invoices for payment.

Support OSP colleagues with daily operations, special projects, process improvements, and guidance on subaward development and monitoring. Communicate sponsor, policy, and regulatory updates; collaborate on training for researchers and administrators; and recommend improvements to subaward processes and procedures. Qualifications Undergraduate degree or five years of experience in accounting, finance, or research administration.

Experience researching and solving complex financial, or compliance problems. Experience making compliant, efficient decisions during stressful situations. Experience interpreting solicitation terms and conditions, and applying requirements to all aspects of subaward administration. Experience leading negotiation between stakeholders of varying interests to find mutually-beneficial solutions. Comprehensive understanding of 2 CFR 200.

Knowledge of GAAP. Excellent organizational, multi-tasking and time management skills with the ability to work on numerous projects simultaneously while meeting multiple deadlines. Experience identifying and implementing workflow or systems improvements for a research administration team. Experience managing a high-volume of projects where customer service and negotiation is essential. Ability to maintain confidentiality.

Excellence in the operation of personal computers and related software (Excel, Word, Access) with the ability to learn new programs. Interpersonal and oral communication skills, including ability effectively communicate with a variety of personnel and funding agencies and to establish and maintain good working relationships. Preferred Qualifications Advanced degree such as MA, MS, MBA, or JD. Related professional certification such as CRA, PMP, CPA.

Supplemental Information Compensation Title: Budget Analyst III Union: FOCUS-MFPE Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year Probationary Period: Six (6) months minimum Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program. Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.

Complete applications received by the closing date will be guaranteed consideration. A complete application includes: Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable. Detailed Resume – listing education and describing work experience Three (3) Professional References – names and contact information Must be eligible to work in the United States upon hire.

Sponsorship is not available for this position. The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.