Proposal Coordinator

#TeamBergmann is looking for a Proposal Coordinator to support our Northeast Infrastructure team. The position is ideally located in our Buffalo or Rochester office, but with the right fit we will consider remote or hybrid work.

If you are a detail-oriented and deadline-driven marketing/business development professional, you have experience coordinating proposals and writing business-winning copy, and you excel in a fast-paced team environment, apply today!

What You’ll Do

This position reports to our Northeast Infrastructure Proposal Manager and plays a key role in our success and growth. You will work closely with a team of civil engineering and planning professionals in diverse disciplines – including transportation/traffic, bridge, structural, water resources, rail, and more – to develop proposals and marketing materials that help Bergmann win opportunities to continue shaping infrastructure across New York State and nationally, as we have been doing for more than four decades.

Who We're Looking For

The ideal candidate has 3-5 years’ experience creating proposals for a professional services firm, a bachelors degree in a related field (journalism, communications, etc.), and is a strong and confident writer unafraid to have their work refined and critiqued by subject matter experts. Prior InDesign experience is strongly preferred, but not required. You must also be comfortable eliciting content and direction from busy professionals to ensure we submit proposals on time and with the best possible response. Experience responding to RFPs at a professional services firm is a must; strong oral and written communications are key to success in this role!

What You'll Need to Be Successful

• Prior experience with proposals and business development in a professional services firm, ideally architecture, engineering, and/or planning
• Strong copywriting, editing, research, information management, project management, and interpersonal communication skills
• Ability to synthesize complex technical content from various sources into concise, engaging, and persuasive copy with a clear message
• Ability to create clean, crisp, and professional looking documents, combining copy and imagery, in applications like Microsoft Word, PowerPoint, and Adobe InDesign
• A strong work ethic, attention to detail, and eagerness to learn
• Demonstrated team-oriented behavior

What You’ll Do

• Coordinate and support proposal production from inception through submission
• Write, produce, collect, and direct content for proposals and marketing collateral
• Produce proposal documents using MS Office (esp. Word and Excel), Adobe Creative Suite (esp. InDesign, Acrobat, and Photoshop), Google Earth, and other tools
• Track proposal submissions and maintain data in CRM system
• Maintain narrative, image, and video assets in proposal/marketing content library
• Contribute to corporate marketing communications as needed
• Work with counterparts in other A/E firms to prepare materials and proposals
• Establish & maintain positive relationships with colleagues and subject matter experts across disciplines/offices
• Suggest new ideas and processes; stay informed of developments in practice areas; view obstacles as opportunities as you actively participate in a meaningful team environment
• All other duties as assigned. While we won't ask you to do things way outside of your scope, we operate as one #TeamBergmann, so "Not My Job" is not an option!