Human Resources Intern (NY Co-Op)

Summary

The New York office of Willkie Farr & Gallagher LLP is looking for a Human Resources (HR) Intern to support the Talent Management department. Willkie is an elite international law firm of approximately 1,300 lawyers located in 16 offices in six countries.

The HR Intern at Willkie will provide assistance with onboarding, recruiting coordination, and general HR processes. The ideal candidate will have strong computer skills, the ability to multitask in a fast-paced environment, have strong written and oral communication skills, and is interested in Human Resources through hands-on experience in a law firm environment. This role is a part-time, in-person, four-to-six-month long commitment, best suited for undergraduate students seeking an internship in a Cooperative Education Program (Co-Op).

At Willkie, we believe great people are the key to our success. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Responsibilities

• Support with several routine general HR tasks such as, but not limited to:
• Enter and maintain accurate and confidential data in HR databases
• Assist with scheduling, planning, and coordinating logistics for team meetings, trainings, internal office events, and Firm events
• Work closely with our applicant tracking system, iCIMS to draft and format job descriptions to attract potential candidates
• Assist with resume sourcing, interview scheduling, and correspondence in the hiring process to support full-cycle recruitment
• Participate in interviews with the HR Team to gain exposure to the hiring process and provide post-interview feedback
• Support new hire onboarding activities, including I-9 verification, orientation logistics, and preparation of materials
• Process invoices accurately and in a timely manner, ensuring proper coding and routing for approval
• Manage Willkie inventory and respond to inquiries regarding Willkie-branded items
• Serve as an initial point of contact for general staff inquiries, and direct questions to appropriate team members
• Help maintain organized physical and electronic filing systems
• Work closely with the HR Manager, Senior HR Specialist, and HR Coordinators to gain hands-on exposure to day-to-day HR operations
• Communicate effectively with Hiring Managers to learn role-specific needs and assist in sourcing and screening candidates accordingly
• Maintain clear, professional communication with attorneys, staff, and management
• Contribute to department-specific projects as assigned by the team
• Perform other duties as assigned
• In the process of completing an associates or undergraduate degree Human Resource Management or a related field (preferred).
• Proficiency in Microsoft Office Suite required, specifically with Outlook, Word, and PowerPoint. Ability to adapt to other technologies used and adopted by the firm.
• Experience using generative AI tools a plus
• Strong written and oral communication as well as professional client service skills across all levels of firm personnel
• Highly organized with excellent time management, accuracy, and attention to detail; performs well in a fast-paced, deadline-driven environment
• Remains calm and organized under pressure, prioritizes agendas, and balances multiple projects concurrently as well as shifting priorities
• Demonstrates discretion and sound judgement with sensitive and confidential information regarding employees and internal functions
• Ability to commit full time for an in-person internship for four to six months

ADA Requirements

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry light objects, e.g., files, small objects and supplies a short distance
• Must be able to lift, carry and move objects up to 15lbs

Employment Status

Non-Exempt (Hourly)

In-person

Pay Range

USD $20.00 - USD $22.00 /Hr.

Pay Range Statement

The pay range for this role represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including, but not limited to, the candidate’s relevant experience, qualifications and location.

This position is an hourly role and benefits eligibility will be more limited. Candidates should direct questions about benefits to the hiring manager for clarification as needed.

EEO Statement

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, reproductive health decision making, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight, any other characteristic protected by law or any combination thereof.

We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.

California Applicants

Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicant with arrest and conviction records.