Accounts Payable Analyst Intern (Co-Op)

Summary

The New York office of Willkie Farr & Gallagher LLP is looking for a detail-oriented and organized Accounts Payable Intern (Co-Op) to support the Finance & Accounting Department. Willkie is an elite international law firm of approximately 1,300 lawyers located in 16 offices in six countries.

The Accounts Payable Intern plays a critical role in ensuring the timely and accurate processing of vendors invoices, employee reimbursements, and client-related disbursements in accordance with firm policies and regulatory requirements. This position requires a high level of accuracy and discretion. The AP Analyst works collaboratively with attorneys, administrative departments and external vendors to maintain financial integrity and operational efficiency within a fast-paced, professional environment. This is a full-time, six-month engagement running from January 2027 through June 2027.

If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Responsibilities

Invoice & Payment Processing

• Review, verify and process invoices and expense reports in compliance with firm policies and client guidelines utilizing Emburse/Chrome River
• Ensure accurate general ledger coding and adherence to cost recovery procedures for client billable expenses.
• Prepare and process vendor payments (ACH, wire, check) according to established schedules
• Maintain accurate vendor records in the accounting system (Elite 3E) including current ACH Enrollment Form, Vendor Verification Form and W-9.

Vendor & Internal Communication

• Service as a point of contact for vendor inquiries and internal requests regarding invoice and payment status
• Establish and maintain strong relationships with vendors to ensure timely resolution of issues.
• Collaborate with the Finance team to ensure proper posting of payments to the general ledger

Reconciliations & Projects

• Reconcile vendor statements to ensure all invoices are accounted for.
• Investigate and resolve invoice/payment discrepancies.
• Prepare and analyze various spend and processing metrics
• Assist with various audit requests and ad hoc projects as needed
• Utilize and create AI workflows to streamline accounts payable processes and daily tasks.
• Student pursuing business, accounting, or finance degree with strong academic record
• Must be entering Junior or Senior year
• Proficiency in Excel, Access, Microsoft
• A detailed oriented, critical thinker with strong analytic skills
• Exceptional verbal and written communications skills
• Work effectively as an individual or within groups
• Must be a team player and self-starter

Preferred Skills

• Strong problem-solving abilities and attention to detail.
• Ability to adapt in a fast-paced environment and meet deadlines.
• Ability to create AI workflows that streamline accounts payable processes

ADA Requirements

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry light objects, e.g., files, small objects and supplies a short distance
• Must be able to lift, carry and move objects up to 15lbs

Employment Status

Non-exempt

In-person

Pay Range

USD $25.00 - USD $28.00 /Hr.

Pay Range Statement

The salary range for this role represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.

This position is a part-time hourly role, and benefits eligibility will be more limited. Candidates should direct questions about benefits to the hiring manager for clarification as needed.

EEO Statement

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race, color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight or any other characteristic protected by law.

We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.

California Applicants

Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicant with arrest and conviction records.